Program Support Assistant

1 month ago

Minneapolis, United States Department Of Veterans Affairs Full time
Summary

This position is under the Sterile Processing Services (SPS) Section of Nursing Services underthe Nurse Executive Services. The incumbent participates actively in the management of the SPS Section as the Program Support Assistant to the Chief and Assistant Chief of Sterile Processing Services
providing analytical and evaluative support to the SPS department.



Duties

The VA Midwest Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.

Duties:

  • Incumbent serves as the subject matter expert for daily scope tracking data, instrumentation purchase agreements and pay for performance instrument repair contracts.
  • Responsible for data by developing, interpreting, planning and applying policy to meet the program metrics and budgets by developing data collection routines and reports.
  • Applies standard work and business rules to policies and procedures to ensure compliance with federal law and VA regulation.
  • Programmatic changes will result in data collection and analysis changes.
  • Responsible for data management for the service line.
  • Incumbent maintains consistent communication with clinical service line personnel at all levels.
  • Meets regularly with the clinical service line leaders to determine any increases/decreases in demand for services and/or instruments to meet patient procedure access needs.
  • Supports administrative activities utilizing various complex databases and computer applications including spreadsheets, databases, word and presentations.
  • Develops and approves methods for automating reports using a variety of software packages and applying judgment in selecting the most appropriate software type.
  • Functions as computer programs primary point of contact to assist with employee training and use issues.
  • Formulates electronic reports, documents and drawing using a variety of software products that assist the leadership in planning and tracking activities in various areas.
  • Performs administrative support duties by performing general office work and data management.
  • Coordinates work and projects between several departments and is responsible for the coordination of work with other offices.
  • Organizes meetings as necessary creating invites in Outlook and reserving rooms, preparing agendas and needed equipment.
  • Takes and posting minutes at multiple meetings throughout the month.
Work Schedule: Monday-Friday, 8:00am-4:30pm
Position Description Title/PD#: Program Support Assistant/PD605840
Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination.

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