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Receptionist | McCormick Place Convention Center
2 months ago
Overview
The Receptionist is responsible for representing the organization professionally by providing efficient, prompt, and courteous service to all guests, visitors, and callers. Always maintain a clean and efficient workspace. Perform other clerical tasks as requested.
This role will pay an hourly wage of $26.44 to $33.65.
Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).
This position will remain open until September 1, 2024
Responsibilities
- Provides administrative support involving the use of independent judgment and personal initiative.
- Communicates clearly and concisely in the English language, both orally and in writing.
- Supports the Finance and Administrative Coordinator position with additional duties as assigned.
- Greet guests and visitors and provide friendly and excellent service by directing them appropriately and providing basic information.
- Operate multi-line telephone switchboard; assist callers with information, properly screening and routing calls, and taking messages.
- Maintain a supply of upcoming event lists for walk-up clients, guests, and callers.
- On a weekly basis, updates the automated telephone answering recording with upcoming events information.
- Schedule, maintain, and update meeting appointments as requested.
- Manage and maintain conference room calendar.
- Collect, sort, and distribute incoming/outgoing mail daily.
- Assist Finance Department with logging, preparing incoming/outgoing checks; create purchase orders and submit them for payment.
- Interacts frequently with clients, guests, and visitors as well as other on-site personnel.
- Performs other clerical duties as needed, such as filing, typing, photocopying, and collating.
- Maintain front office in orderly condition.
- Performs other duties as assigned.
Qualifications
- High School Diploma or equivalent (GED) required.
- A minimum of 1-3 years providing administrative support in a comparable industry or operational setting.
- Demonstrates intermediate proficiency with Microsoft office.
- Demonstrates skills in managing multiple functions.
- Consistent and reliable attention to detail, accuracy, and validity.
- Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.
- Ability to successfully interact and collaborate with a diverse spectrum of individuals calmly, professionally, supportively.
- Excellent organizational and time management skills.
- Experience preparing spreadsheets, presentations, and reports.
- Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion. Ability to execute decisions quickly and efficiently.
- Ability to work independently in the absence of supervision.
- Ability to prioritize work and effectively resolve workload issues.
