Senior Executive Assistant

1 month ago

Thousand Oaks, United States Amgen Full time

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant - Small Molecule Therapeutic Discovery & Research Technologies

What you will do

Let’s do this. Let’s change the world. In this vital role you will be supporting the Vice President of Small Molecule Therapeutic Discovery & Research Technologies (SMTD & RT) in a hybrid (onsite (Thousand Oaks)/remote) role.

  • Provide support to over 250 scientists at research sites in the US.

  • Will also coordinate closely with the AC teams supporting various research areas.

  • Manage domestic and international travel arrangements, including flight bookings, hotel accommodations, and ground transportation for SMTD & RT Vice President.

  • Process expense reports for executive ensuring compliance with company policies.

  • Maintain the executive's calendar, ensuring appointments and meetings are scheduled efficiently.

  • Organize and coordinate logistics for group meetings, including arranging venues, equipment, and catering.

  • Assist SMTD & RT group with arranging guest speaker visits, consultants, and candidate interviews for L8 and above.

  • Maintain departmental and functional calendars by managing vacation/on-site travel schedules.

  • Maintain all SMTD & RT distribution lists.

  • Support initiatives and projects within the SMTD&RT team

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The Executive Assistant we seek is a with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of Administrative experience

Or

High school diploma / GED and 6 years of Administrative experience

Preferred Qualifications:

  • Bachelor’s degree with 5+ years of experience in an administrative support role supporting large teams at different levels

  • Supervisory or leadership experience working in technology-based organizations

  • Excellent organizational skills and ability to manage multiple people

  • Detail-oriented and excellent travel and meeting planning skills

  • Good external customer communication skills

  • Expert level PC skills in Outlook, MS Word, PowerPoint, Excel, SharePoint, and advanced typing skills

  • Excellent time management and project management skills with the ability to prioritize projects of greater vitality and importance

  • Calm under pressure

  • Managing multiple calendars including coordination across multiple time zones

  • Excellent written, verbal, and presentation skills in communicating key business and clinical information

  • Experience providing administrative support to remote staff

  • Ability to work in a fast-paced environment with an effective, can-do attitude

  • Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

  • A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts

  • A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

  • Stock-based long-term incentives

  • Award-winning time-off plans

  • Flexible work models, including remote and hybrid work arrangements, where possible

Apply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.

careers.amgen.com

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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