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Executive Administrative Assistant I

1 month ago

PALO ALTO, United States Elevance Health Full time

Executive Administrative Assistant I - Digital and Corporate Enterprise Legal

Location: The ideal candidate will live within 50 miles of one of our Elevance Health PulsePoint locations.

Elevance Health supports a hybrid workplace model (virtual and office) with PulsePoint sites used for collaboration, community, and connection, with the minimum in-office commitment being 2-3 days in the office per week.

As an Executive Administrative Assistant I at Elevance Health, you will play an integral role in supporting the Vice President for Digital and Corporate Enterprise Legal. We are looking for an organized, detail-oriented individual to provide high-level administrative and organizational support. The successful candidate will have a positive attitude, excellent communication skills, and a strong commitment to providing a high level of customer service.

How you will make an impact:

Primary duties may include, but are not limited to:

  • Writes and routes confidential correspondence.

  • Screens, handles, or distributes incoming phone calls and complaints. Maintains confidential correspondence and general files.

  • Orders supplies.

  • Prepares and tracks budgets. Coordinates travel plans.

  • Submits expense reports. Compiles and distributes meeting minutes.

  • Compiles information for reports, documents, and proposals.

  • Collates and assembles materials, makes arrangements for meetings/presentations.

  • Organizes chart up-dates.

  • Prepares forms and reviews documentation for conformance with internal policies and procedures.

  • Utilizes various software packages such as spreadsheet, word processing, data base and graphics to produce high quality reports, presentations, and documents.

  • Researches, verifies, and prepares reports.

  • Creates and maintains databases.

  • Maintain up-to-date knowledge of the legal process and related areas of law.

  • Handle confidential information and documents with discretion and professionalism.

  • Manage multiple projects and prioritize tasks with a high degree of accuracy.

  • Effectively communicate with internal and external stakeholders

  • Monitor progress of projects and alert the Legal Team of any potential issues.

  • Assist with research projects and other tasks as needed.

Minimum Requirements:

  • Requires a HS diploma and a minimum of 5+ years administrative experience; or any combination of education and experience which would provide an equivalent background.

Preferred Skills, Capabilities and Experiences:

  • 2+ years of administrative experience in a legal environment

  • Bachelor’s degree in a related field

  • In-depth understanding of the legal process

  • Excellent computer skills,

  • Ability to multi-task and be comfortable working in a fast-paced environment.

For candidates working in person or remotely in the below location(s), the salary* range for this specific position is $24.72 to $49.44.

Locations: California; Colorado; District of Columbia (Washington, DC); Nevada; New York; Washington State

In addition to your salary, Elevance Health offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The salary offered for this specific position is based on a number of legitimate, non-discriminatory factors set by the Company. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, and local pay equity laws .

  • The salary range is the range Elevance Health in good faith believes is the range of possible compensation for this role at the time of this posting. This range may be modified in the future and actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. Even within the range, the actual compensation will vary depending on the above factors as well as market/business considerations. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.