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Administrator - Executive Support

1 month ago

Georgetown, United States Toyota North America Full time

Excited to grow your career at Toyota?

We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply

Our people make all the difference in our success.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who we're looking for

Toyota's TMNA Manufacturing Operations is looking for a passionate and highly motivated Executive Assistant.

The Executive Assistant will provide administrative support directly to the Executive(s) exercising confidentiality, tact, and diplomacy. The Executive Assistant will also partner with the management team in daily business operations and project coordination, while handling sensitive and confidential information in a professional and proactive manner.

What you'll be doing

Support Manufacturing Executives and managers, both American and Japanese staff, located in Georgetown officeHandle all administrative tasks, including mail, catering for meetings, conference room scheduling, and maintenance of office suppliesManage the Executives' calendar and travelPlan and coordinate numerous, complex meetings and virtual meetings, especially with the executivesManage & administer expense reporting, P-Card reporting, and invoice processing in a timely manner, ensuring correctnessSkillfully navigate competing deadlines and independently leverage alternative resources to achieve optimal operational excellenceDistribute electronic announcements, information, reports, and other documentation on behalf of the businessManage or coordinate small projects providing cost-effective solutionsSupport Japanese - English verbal and document translation
What you bring

Administrative experience including customer service / correspondence and handling of incoming callsProven recent executive administrative support experience for a large company with operations in the US and overseas especially JapanExperience with executive travel arrangements (domestic and international) and calendar managementFluency in Japanese and English and familiarity with Japanese business terminologyPossess the ability to be flexible and learn the work patterns of executive teamsAssociate technical degree (or higher), or equivalent experienceProficient with Microsoft Office Suite (Excel, Power-Point, Word, Outlook).
What you may bring

Associate's degree (or higher), or equivalent experience1+ years of Toyota administrative or other experience.
What We'll Bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

A work environment built on teamwork, flexibility and respectProfessional growth and development programs to help advance your career, as well as tuition reimbursement.Team Member Vehicle Purchase DiscountToyota Team Member Lease Vehicle Program (if applicable)Comprehensive health care and wellness plans for your entire familyFlextime and virtual work options (if applicable)Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute.Paid holidays and paid time off.Referral services related to prenatal services, adoption, childcare, schools and moreTax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)
Job Posting End Date :
08/8/2024 at 12AM US/Eastern

Management Level :
13