ClientTeam Practice Assistant

4 weeks ago

San Diego County, United States Ogletree, Deakins, Nash, Smoak & Stewart Full time
Position Summary

Our newly developed Client Team Counsel program has the opportunity for an experienced Legal Practice Assistant to join the Firm’s expanding program. This position will be remote, but the successful candidate must reside in a state where we have a physical office. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. Experience with California processes and filings is required.


Essential Functions
  • Preparing Documents:     Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group.  Independently composes and drafts routine cover letters and documents.  Proofreads documents and checks for appropriate formatting, spelling and grammar.  Prepares revisions and redlines documents as directed.  Prepares documents for e-filing as required.
  • Maintains Calendar:  Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
  • Maintains Files:  Maintains paper and electronic files in compliance with internal policies.  Performs routine filing and retrieves files as needed.  Maintains chronological files and administrative files for assigned attorneys.
  • Timekeeping:  Prepares time entries for assigned attorneys and submits in a timely manner.  Prepares expense reimbursement and disbursement requests.
  • General Administrative Support:  Prepares and processes new matter documents.  Receives and screens phone calls and takes message as required.  Receives and directs clients and visitors.  Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.  Schedules meetings and arranges for conference rooms and meals.  Communicates effectively and professionally with clients and with others in the Firm.  Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
  • The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
      • Assist with mentoring new staff
      • Assist with piloting new software

Requirements
  • 4+ years of experience as a practice assistant or legal secretary
  • Experience with California processes and filings required
  • Knowledge of legal terminology, legal documents and legal processes
  • Accurate typing of at least 70 words per minute
  • Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
  • Excellent communication skills, written and verbal
  • Understanding of correct grammar, spelling and punctuation
  • Strong proofreading skills
  • Superior organizational skills including filing, calendaring, and proofreading
  • Time management skills and ability to work independently as well as with a team

Benefits

In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $48,700 and $87,900. In accordance with New York City’s Wage Transparency Law, the expected salary range for this New York City position is between $50,400 and $95,100. In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $46,400 and $100,000. In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $49,600 and $87,500.  Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.  The application deadline for this position is June 14th, 2024. 

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.


Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 56 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.

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