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Administrative Assistant KS

1 month ago

Edwardsville, United States alphabroder Full time
Without knowing it, millions of people wear apparel and accessories distributed by alphabroder. Consumers may not recognize the company's name, but clothiers and promotional agencies certainly do. Whether the item is a company golf shirt, a T-shirt from a rock concert or a souvenir shirt from a vacation destination, chances are it has passed through one of our many Distribution Centers across North America. Company Overview

alphabroder products build brands, champion causes, acknowledge achievements and offer limitless solutions. Our more than 6,500 styles from 60+ brands of classic and trending apparel and products like drinkware, bags, journals, and technology work hard for our Customers – like promotional product distributors, athletic team dealers, screen printers, embroiderers, online retailers, and thousands of other businesses. Our Customers work hard and fast, which is why we have positioned our 10 distribution and production facilities to cover 99% of the US population in a one to two-day ship. Our primary focus is earning the trust of our Customers which is why our Vision is:

Be the Most Trusted & Valued Partner

For Branded Products & Services

Job Description

To support administrative needs of the Distribution Center.

Responsibilities

  • Create spreadsheets and graphs regarding key business information in Excel for the Distribution Center Management team. 
  • In-depth computer skills: demonstrated proficiency in Word and Excel. Understanding of warehouse information management systems, Access Database, and PowerPoint preferred.
  • Create, maintain, and post all productivity and departmental reports, graphs, and charts in a timely manner. Communicate with Leads, Supervisors and Managers to resolve issues related to reports as needed.
  • Manage and process all invoices in a timely manner and report using the purchase tracker.
  • Collect data for business reports from IRMS and FDM4.  Review data for accuracy and unusual variances.  Communicate any issues regarding the data with the management team prior to issuing reports.
  • Enter all data for employee productivity/metrics report in the MS access database.
  • Post and maintain information on employee/metrics information board.
  • Provide other administrative support to the Distribution Center Manager. Ability to work effectively with Distribution Center staff and other departments. Demonstrated ability to articulate issues and provide information on a timely basis.
  • Maintain discretion in the handling of sensitive information, which originates from Managers.
  • Order all supplies for facility.  Ensure that enough critical supplies are always on hand to support the business.
  • Perform basic PM on fax and copier; call for service when needed. 
  • Coordinate arrangements for management meetings and supports visitors.
  • Plan employee activities and assist Mangers/Supervisors to manages these events.
  • Makes travel arrangements for management staff such as booking flights, cars, and hotel or restaurant reservations.
  • Serve as a member of the Distribution Center team, helping with other tasks as needed.

Qualifications

  • Professional communication via phone, e-mail, and mail.
  • Excellent time management skills and ability to muti-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent verbal and written communication skills.
  • Strong knowledge of standard office equipment (fax machine, photo copier)
  • Positive, proactive approach to completing tasks.
  • Strong organizational and planning skills; must be able to prioritize and handle multiple tasks simultaneously.
  • High requirement for accuracy.
  • Able to sit/stand for long periods of time.
  • Flexibility with work schedule; available to work overtime.

Previous experience necessary:

  • High school diploma or equivalent; college degree preferred.
  • Administrative assistant experience.
  • Knowledge of appropriate software including Microsoft, Excel, Access, PowerPoint, Adobe Acrobat, and Outlook.

Benefits

We offer competitive pay and a comprehensive benefits package to those who qualify. This may include:

  •  Medical, dental, vision and life insurance.
  • Employee Assistance Program (EAP).
  • Flexible Spending Account (FSA).
  • 401(k)with company match.
  • Company-paid Life Insurance and Short-Term Disability Insurance.
  • Paid Time Off (Holidays, Vacation, and Personal/Sick).
  • Employee Purchasing Program.
  • Career Development and Tuition Reimbursement.
Disclaimer and Required Notices

alphabroder is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

For more information about our commitment to equal employment opportunity, please review EEO is the Law, EEO is the Law Poster Supplement. alphabroder participates in the E-Verify program. Please click below to learn more about the E-Verify program. E-Verify Participation Poster (English and Spanish) Right to Work Poster .