500 Festival Event Logistics Internship

3 weeks ago

INDIANAPOLIS, United States teamworkonline Full time
500 Festival Event Logistics Internship, Spring 2025January 7 â May 30, 2025Supervisor: Michael Spagnolli, Program & Event Coordinator

Are you looking to make a BIG impact in the city of Indianapolis? The 500 Festival is looking for 11 interns to help produce the greatest series of programs and events 500 Festival interns experience a behind-the-scenes look at the Month of May in Indianapolis and assist in the planning and execution of 500 Festival events and programs while gaining valuable industry insight. 
  • Areas of Focus: Event operations and warehouse logistics prior to and during 500 Festival events and programs. The position will support every event professional in planning and executing their events. This position covers all aspects of the event operations department of the 500 Festival.
  • Hours Requirement: Internship positions are considered full-time, with 40 hours per week requested. In-office or warehouse work hours are generally 8:30 am â 5:00 pm, Monday through Friday. Must have the stamina to work long hours and must be willing to work an irregular schedule, which will include weekends, evenings, and every weekend in May.
  • Compensation: Intern will earn a weekly stipend of $400. Stipend will be paid at the end of each month. No relocation or housing assistance is provided.
The 500 Festival is a not-for-profit organization that was created in 1957 to produce events and programs that celebrate the spirit and legacy of the Indianapolis 500 and foster a positive impact on the city of Indianapolis and state of Indiana. Today, the 500 Festival has grown to become one of the nationâs largest and most respected festivals, engaging more than half a million people throughout its events and programs each year. Events include the 500 Festival Mini-Marathon, the 500 Festival Parade, and so many more
___________________________________________________________________________________________________________________
Ideal Candidates:
  • Have an interest in the event industry, is proactive, and is a self-starter in the execution of assigned responsibilities.
  • Require strong organizational skills with a desire to be a team player.
  • Possess understanding of Microsoft Office products and have strong written/verbal communication skills.
  • Must be flexible and willing to put in additional hours as needed prior to and especially during the month of May for all 500 Festival events. This would include the ability to work up to 14 hours per day and 90 hours per week during the peak event times.
  • A good amount of time will be spent at the 500 Festival warehouse before events organizing and loading supplies for the various events and programs with fellow interns and staff. The candidate will attend 500 Festival events in a support role to the event director. They will spend time each week in the office with staff and other interns planning future events and attending necessary meetings.

Responsibilities:
  • Learn about and participate in event set up, tear down, and production of all events and programs (consists of early mornings and late nights).
  • Interns will frequently work outdoors, which requires physical strength and stamina to endure heat, cold, rain and other conditions.
  • Work closely with 500 Festival staff including Event Directors of the Mini-Marathon, as well as other event managers, committee members and volunteers.
  • Spend time in the office preparing necessary documents for smooth event execution.
  • Procure appropriate supplies from approved vendors in accordance with needs presented by staff and committee for 500 Festival events.
  • Organize and implement a plan for distribution and return of all equipment for all 500 Festival events.
  • Serve as warehouse coordinator in relation to Mini-Marathon and all other 500 Festival activities and events (shipping and receiving; coordination of load-in and load-out schedules).
  • Responsible for maintaining a neat, clean and orderly warehouse.
  • Develop project timelines and on-site event production schedules.
  • Assist with general event logistics for the Mini-Marathon as needed.
  • Assist with logistics of the 500 Festival Miler Series (held in February, March, and April)
  • Serve as on-site logistics support for all 500 Festival events.
  • Assist the event operations team in any planning and execution of their events and programs.
  • Complete all other duties as assigned by 500 Festival operations team.

Requirements:
  • Enrolled as a student at an accredited college or university.
  • Training and/or experience in meeting/event planning, recreation, tourism, marketing, special events or a related field is recommended.
  • Ability to drive and operate a forklift, pallet jack and box trucks.
  • 500 Festival is willing to give instruction.
  • Must be able to lift at least 60lbs.
  • Must be able to stand and sit for long periods of time.
  • Must have a valid driverâs license with a clean driving record.
  • Must be comfortable communicating with various individuals and groups ranging from volunteers to board members.
  • Must have a working knowledge of computers and Microsoft Office.
  • Must be available to work long hours, including weekends.
  • Must have the ability to work on projects individually and as a team.

Application Process:
  • Candidates with directly relevant skills and background are encouraged to apply with a cover letter and resume.
  • Interviews will be conducted on a rolling basis as applications are received.
  • Interviews will be conducted via Microsoft Teams or in-person. The format will be determined by the supervisor and based on location and availability.
  • We may also consider your application for other positions as part of our recruitment process.

Benefits:
  • Experience a behind-the-scenes look at the Month of May in Indianapolis.
  • Hands-on industry experience.
  • 500 Festival branded apparel.
  • Two tickets to the 109th Running of the Indianapolis 500, presented by Gainbridge.

  • 500 Festival Youth Program Internship

    3 weeks ago

    INDIANAPOLIS, United States teamworkonline Full time

    500 Festival Youth Program Internship, Spring 2025January 7 – May 30, 2025Supervisor: Jamie Stremming, Program & Event Senior ManagerAre you looking to make a BIG impact in the city of Indianapolis? The 500 Festival is looking for 11 interns to help produce the greatest series of programs and events! 500 Festival interns experience a behind-the-scenes...

  • 500 Festival Customer Relations

    3 weeks ago

    INDIANAPOLIS, United States teamworkonline Full time

    500 Festival Customer Relations & Ticketing Internship, Spring 2025January 7 – May 30, 2025Supervisor: Lydia Thurston, Director of Registration, Ticketing, and Customer ServiceAre you looking to make a BIG impact in the city of Indianapolis? The 500 Festival is looking for 11 interns to help produce the greatest series of programs and events! 500...

  • 500 Festival Event

    3 weeks ago

    INDIANAPOLIS, United States teamworkonline Full time

    500 Festival Event & Program Operations Internship (5 positions available), Spring 2025January 7 – May 30, 2025Are you looking to make a BIG impact in the city of Indianapolis? The 500 Festival is looking for 11 interns to help produce the greatest series of programs and events! 500 Festival interns experience a behind-the-scenes look at the Month of...

  • 500 Festival Graphic Design Internship

    3 weeks ago

    INDIANAPOLIS, United States teamworkonline Full time

    500 Festival Graphic Design InternshipNovember 1st – May 30, 2025Supervisor: Katya Halstead, Graphic DesignerWe are looking for the most passionate students who aren’t afraid to work hard, make an impact, and have fun. If you’re looking for a career in events, have the flexibility to put in some long hours in April/May, and you’d like to...

  • 500 Festival Strategic Partnerships

    3 weeks ago

    INDIANAPOLIS, United States teamworkonline Full time

    500 Festival Strategic Partnerships & Activation, Spring 2025January 7 – May 30, 2025Supervisor: Joshua Reichart, Director of Strategic Partnerships Are you looking to make a BIG impact in the city of Indianapolis? The 500 Festival is looking for 11 interns to help produce the greatest series of programs and events! 500 Festival interns experience a...

  • Marketing and Events Internship

    2 months ago

    Indianapolis, Indiana, United States teamworkonline Full time

    Alliance Highway Safety is looking for FLEXIBLE, OUTGOING, and ORGANIZED individuals to help coordinate a variety of sponsorship events across the country. As part of Alliance's internship program, you will have the opportunity to learn from our experienced staff about the ins and outs of event marketing and corporate sponsorships, assist with the management...

  • Marketing and Events Internship

    2 months ago

    Indianapolis, United States AEG Full time

    Alliance Highway Safety is looking for FLEXIBLE, OUTGOING, and ORGANIZED individuals to help coordinate a variety of sponsorship events across the country. As part of Alliance's internship program, you will have the opportunity to learn from our experienced staff about the ins and outs of event marketing and corporate sponsorships, assist with the management...

  • Marketing and Events Internship

    2 months ago

    Indianapolis, United States teamworkonline Full time

    Alliance Highway Safety is looking for FLEXIBLE, OUTGOING, and ORGANIZED individuals to help coordinate a variety of sponsorship events across the country. As part of Alliance’s internship program, you will have the opportunity to learn from our experienced staff about the ins and outs of event marketing and corporate sponsorships, assist with the...

  • Marketing and Events Internship

    2 days ago

    Indianapolis, United States teamworkonline Full time

    Alliance Highway Safety is looking for FLEXIBLE, OUTGOING, and ORGANIZED individuals to help coordinate a variety of sponsorship events across the country. As part of Alliance’s internship program, you will have the opportunity to learn from our experienced staff about the ins and outs of event marketing and corporate sponsorships, assist with the...

  • Event Operations Coordinator

    6 days ago

    Indianapolis, United States AEG Full time

    For more than 40 years, Indiana Sports Corp has been a leading civic organization advancing our community through sports. Indiana Sports Corp has played host to more than 500 national and international sporting events. These sporting events have led to more than $4 billion in direct spending in our community over that time. Indiana Sports Corp helped elevate...

  • PNC Women In Motorsports Internship

    3 weeks ago

    Indianapolis, United States teamworkonline Full time

    To apply, please submit a cover letter and resume by September 30, 2024. All applications will be reviewed and the team will contact select applicants by November 2024 for interviews.About the OrganizationChip Ganassi has been a fixture in the auto racing industry for over 30 years and is considered one of the most successful and innovative owners in...

  • Event Marketing Coordinator

    2 weeks ago

    Indianapolis, Indiana, United States MSI Full time

    Job OverviewMSI is on the lookout for a dynamic and enthusiastic Event Marketing Coordinator to become a part of our expanding team. This role presents a fantastic opportunity for individuals eager to embark on a career in event marketing and promotions. As an Entry Level Event Marketing Coordinator, you will collaborate closely with our seasoned event...

  • Youth Advocacy Internship Opportunity

    2 weeks ago

    Indianapolis, Indiana, United States Reach For Youth, Inc Full time

    Position OverviewRole: Restorative Justice and Teen Court InternCompensation: $500 Per SemesterWeekly Commitment: 10-15 hoursReporting To: Restorative Justice DirectorsAbout Reach For Youth, Inc.Founded in 1974, Reach For Youth, Inc. is dedicated to serving the youth and families of Central Indiana. Our mission is to empower traditionally underrepresented...

  • Logistics Coordinator

    7 days ago

    Indianapolis, Indiana, United States InProduction Full time

    Job DescriptionInProduction is a leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry.The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and...

  • Senior Event Logistics Coordinator

    2 weeks ago

    Indianapolis, Indiana, United States Jsvvsols Full time

    Job OverviewPosition: Event Logistics CoordinatorLocation: OnsiteKey Responsibilities: - Oversee the arrangement and configuration of specialized sound, audio, visual, and live streaming apparatus, including sound mixers, monitors, and podium systems. - Diagnose and resolve issues with audio equipment, ensuring optimal functionality of both state-provided...

  • Business Management Summer Internship

    1 month ago

    Indianapolis, United States Ace Handyman Services Full time

    Are you a talented and motivated student studying business, administration, finance or management who is looking to land a great summer internship? Would you like an opportunity that leverages your education and positions you for a career in business; franchising, real estate, facility management, or construction? If so, we hope you will consider joining our...

  • Event Marketing Assistant

    3 weeks ago

    Indianapolis, United States MSI Full time

    MSI is actively seeking an energetic and highly motivated Event Marketing Assistant to join our growing team. This is a fantastic opportunity for individuals looking to start a career in event marketing and promotions. As an Entry-Level Event Marketing Assistant, you’ll work alongside our experienced team, helping to organize and execute promotional...

  • Traveling Logistics Team Coordinator

    4 weeks ago

    Indianapolis, United States InProduction Full time

    Job DescriptionJob DescriptionInProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site...

  • Restorative Justice and Youth Services Internship

    2 weeks ago

    Indianapolis, Indiana, United States Reach For Youth, Inc Full time

    Position OverviewRole: Restorative Justice and Teen Court InternCompensation: $500 Per SemesterWeekly Commitment: 10-15 hoursReporting To: Restorative Justice DirectorsAbout Reach For Youth, Inc.Founded in 1974, Reach For Youth, Inc. was initiated by a group of community leaders dedicated to addressing the absence of essential services in their area. Today,...

  • Construction Internship

    4 weeks ago

    Indianapolis, United States Arbor Homes Full time

    Construction Internship ~ Summer 2024 Are you looking for a dynamic internship in a lively workplace committed to building great homes and neighborhoods? Arbor is one of the fastest growing new home builders in Indianapolis and the surrounding areas. We are looking for interns with enthusiasm and skill to help provide even better experiences and...