Administrative Support Assistant

1 month ago

Morgantown, United States Department Of Labor Full time
Summary

This position is located in the U.S. Department of Labor (DOL), Mine Safety and Health Administration (MSHA). The incumbent of this position performs a variety of administrative and analytical duties, such as, but not limited to Finance, Procurement, Inventory, and Training, as well as assists with other administrative duties.

This position is inside the bargaining unit.



Duties

  • Participates in the development of long and short-range planning as it relates to finance, procurement and training for the district. Conducts a variety of ongoing and specialized studies of the district's administrative functions and needs for the purpose of effectively measuring past trends and accomplishments and /or determining the current and future needs of the district.
  • Uses work experience and knowledge of requirements to search, locate, and obtain publications, data, information, records, to prepare reports and summaries.
  • Assists in the development of statistical information of financial obligations and expenditures by object classification, e.g., procurement, services, travel, etc.
  • Prepares and executes procurement requisitions for approval by District management.
  • Researches and solicits potential vendors for price quotations on a variety of supplies, material, equipment, and services.
  • Analyzes offers on established factors such as responsiveness, ability to perform, reasonable price and other factors peculiar to a particular acquisition necessary to ensure the best value for the government.
  • Administers purchase orders including following up on deliveries, extension of delivery times, settling disputes which arise, and contacts vendor customer service staff to discuss the status of acquisitions, delivery arrangements, supply and or service problems.
  • Prepares purchase orders and related correspondence and reviews payment documents. Responsible for reviewing and processing reimbursement submissions prior to District Manager's approval.
  • Reviews monthly budget reports for accuracy and monitors expenditures. Maintains records, including electronic databases or spreadsheets, related to purchase orders, requisitions and credit cards.
  • Serves as the District Property Management Officer and coordinates the property management programs.
  • Receives and disburses supplies and equipment in accordance with existing regulations and property classification. Maintains up-to-date master inventory of all the equipment in the district; marks and tags all property.
  • Coordinates the management of the district's motor vehicle fleet. Serves as a liaison between GSA and the district's work groups regarding vehicle service, maintenance, repair, accident reporting, and replacement.
  • Prepares the district's annual training plan for entry level, intermediate and journeyman employees and supervisors and managers. Submits plans for approval and monitors throughout the year.

  • Administrative Assist-NE

    5 days ago

    Morgantown, United States West Virginia University Health System Full time

    Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. Performs a wide range of administrative duties and coordinates a variety of complex office...

  • Administrative Assist-NE

    5 days ago

    Morgantown, United States West Virginia University Health System Full time

    Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. Performs a wide range of administrative duties and coordinates a variety of complex office...

  • Administrative Assist-NE

    5 days ago

    Morgantown, United States West Virginia University Health System Full time

    Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. Performs a wide range of administrative duties and coordinates a variety of complex office...

  • Administrative Assist-NE

    5 days ago

    Morgantown, United States West Virginia University Health System Full time

    Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. Performs a wide range of administrative duties and coordinates a variety of complex office...

  • Administrative Assist-NE

    5 days ago

    Morgantown, United States West Virginia University Health System Full time

    Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. Performs a wide range of administrative duties and coordinates a variety of complex office...

  • Administrative Assist-NE

    4 days ago

    Morgantown, United States West Virginia University Health System Full time

    Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. Performs a wide range of administrative duties and coordinates a variety of complex office...

  • (Hybrid) Administrative Assistant

    5 days ago

    Morgantown, United States West Virginia University Full time

    Description The Research Office at West Virginia University is accepting applications for a (Hybrid) Administrative Assistant.  About the Opportunity This position reports to the AVP for Research Operations and provides administrative assistance to key Office Directors and for high priority projects within the Research Office. Ideally this...

  • Administrator in Training

    2 weeks ago

    Morgantown, United States Madison Center - Cheat Lake, WV Full time

    Job DescriptionBenefits*Tuition, Travel, and Wireless Service Discounts*Employee Assistance Program to support mental health*Employee Foundation to financially assist through unforeseen hardships*Inclusive workplace with DEI committee. DEI is a part of our company's DNA.*Nursing Student Loan Debt Repayment and Tuition Assistance*Variable compensation...

  • Administrative Assistant

    1 month ago

    Morgantown, United States Hoist & Crane Service Group Full time

    Hoist & Crane Service Group is seeking a Production Planner to join our growing team!The Production Planner is responsible for maintaining time cards, expenses, creating job folders, answering phones, filing, data entry, and other tasks as assigned by the Branch Manager, Service Manager or Operations Planner. Planners demonstrate and support safe work...

  • Administrator II

    5 days ago

    Morgantown, United States West Virginia University Health System Full time

    Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. Functions as the Chief Administrative Officer and Chief Fiscal Officer for the department....

  • Administrator in Training

    2 weeks ago

    Morgantown, United States Madison Center Full time

    Benefits*Tuition, Travel, and Wireless Service Discounts*Employee Assistance Program to support mental health*Employee Foundation to financially assist through unforeseen hardships*Inclusive workplace with DEI committee. DEI is a part of our company's DNA.*Nursing Student Loan Debt Repayment and Tuition Assistance*Variable compensation plans*Health, Dental,...

  • (Hybrid) Director of Administration

    2 weeks ago

    Morgantown, United States West Virginia University Full time

    West Virginia University Health Science Center is currently accepting applications for a (Hybrid) Director of Administration with Health Affairs Institute About the Opportunity WVU Health Affairs Institute (HAI) is seeking a Director of Administration to join our team. The Director of Administration will be responsible for the planning, coordination, and...

  • Head Office Manager/Administrator

    4 days ago

    Morgantown, United States Four Seasons Environmental, Inc. Full time

    Head Office Manager/Administrator General Info Job Type: Full-Time Location: Four Seasons Environmental, Inc. – NIOSH: Morgantown, West Virginia Salary: Negotiable based on experience Hours: Monday to Friday - Hours TBD (must be on-site) Benefits: Medical Insurance Dental Insurance Life Insurance Retirement Benefit - 401(k) with match Disability...

  • Administrator in Training

    1 week ago

    Morgantown, United States Madison Center - Cheat Lake, WV Full time

    Benefits Tuition, Travel, and Wireless Service Discounts Employee Assistance Program to support mental health Employee Foundation to financially assist through unforeseen hardships Inclusive workplace with DEI committee. DEI is a part of our company's DNA. Nursing Student Loan Debt Repayment and Tuition Assistance Variable compensation plans Health, Dental,...

  • Assistant Director of Pharmacy, Adult Clinical Services and Educations

    5 days ago

    Morgantown, United States West Virginia University Health System Full time

    Welcome! We're excited you're considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you'll find other important information about this position. Develops, coordinates, and leads distributive and clinical services provided by the...

  • After-school support near

    4 days ago

    Morgantown, United States Wyndy.com, Inc. Full time

    After-school support position providing assistance and guidance to students near 26508. Collaborate with staff to create a safe and supportive environment for students. Assist with homework, offer academic support, and promote positive social interactions. Maintain a clean and organized space. Implement activities that encourage creativity and critical...

  • (Hybrid) Assistant Director of Pre-Award

    3 weeks ago

    Morgantown, United States West Virginia University Full time

    The Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Assistant Director of Pre-Award. About the Opportunity As a (Hybrid) Assistant Director of Pre-Award, you will be responsible for managing and supporting sponsored research endeavors in the WVU Cancer Institute (WVUCI), including, but not limited to,...

  • Dental Assistant

    7 days ago

    Morgantown, United States WVUH West Virginia University Hospitals Full time

    Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position.Provides highly specialized dental assisting support to the providers of the WVU School...

  • Assistant Vice President of Human Resources

    2 weeks ago

    Morgantown, United States West Virginia University Research Corporation Human Resources Full time

    West Virginia University is currently accepting applications for an Assistant Vice President of Human Resources About the Opportunity Reporting to the Vice President and General Counsel, the Assistant Vice President for Human Resources at West Virginia University provides senior-level vision, innovation, and strategic organizational and managerial...

  • Assistant Vice President of Human Resources

    2 weeks ago

    Morgantown, United States West Virginia University Research Corporation Human Resources Full time

    West Virginia University is currently accepting applications for an Assistant Vice President of Human Resources About the Opportunity Reporting to the Vice President and General Counsel, the Assistant Vice President for Human Resources at West Virginia University provides senior-level vision, innovation, and strategic organizational and managerial leadership...