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Contracts Payment Specialist
2 months ago
Requisition ID: 173156
Job Level: Entry Level
Home District/Group: Southwest District
Department: Shared Services
Market: Transportation
Employment Type: Full Time
Position OverviewWe are adding a Contracts Payment Specialist to our procurement team in Phoenix. You will be working under the direction of the Procurement Supervisor, interfacing with our various project teams, vendors and subcontractors performing various office functions related to subcontractor agreements, invoices, payments, and claims resolution. This is a great opportunity for someone early in their career with an interest in procurement, contracts and construction.
District OverviewOur Southwest District specializes in heavy civil, transportation and water projects, we typically self-perform a large portion of the work. We have a large volume of projects, offer stability, mentoring and development and great benefits, including education tuition if you want to go back to school Whether you are new in your career or looking for a career change, we want to talk with you
LocationThis position is located at our office in Phoenix, AZ.
Responsibilities- Responsibilities include activities related to seller/subcontractor management:
- Prepare and manage pay-forms, which includes data entry of those into our system
- Vendor payment communication
- Administration of payment procedures
- Administration of back charges and resolution of claims
- Participate in weekly meetings with procurement staff located in multiple locations in the Southwest.
- Interface with Project Controls and Project Leadership on changes and progress regarding Seller and Subcontractor management.
- Interface with multiple departments and disciplines to evaluate Seller/Subcontractor performance, ensuring compliance with contractual obligations.
- Interface with Kiewit Business Services for invoice and document management resolution.
- Interface with Seller/Subcontractors regarding proper documentation backup, contract procedures, and work under direction of Project Controller(s)/Contracts Manager
- Must have proficiency in Microsoft Office Suite.
- Experience with SAP, or similar MRP software is a plus.
- Clear communication skills, both written and verbal, with ability to follow up and resolve problems from beginning to end. Comfortable talking on the phone with vendors and internal stakeholders.
- Ability to problem solve, handle multiple tasks at once, and work independently to achieve short term and long-term deadlines. Must be self-directed at times, and able to prioritize work. Able to work as part of team and comfortable communicating with all levels of people from Sr. Managers to craft. Comfortable contacting vendors and employees for information.
- Minimum of 1 year in an administrative role, ideally performing similar functions as defined above. Experience with accounting, contracts and purchasing functions preferred but we are willing to train
- Experience working in an engineering or construction environment preferred
Other Requirements:
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
