2024-25 Events (OB Classic & Boca Bowl) Assistantship
Found in: beBee S US - 3 weeks ago
Salary: $2260 monthly /Duration: 8 months /Tentative start date:Â Summer 2024Â ESSENTIAL FUNCTIONS:
- Serve as a primary game and event operations contact for EVENTS
- Facilitate communication between Orange Bowl Committeeâs Events and Operations Department and the EVENTS
- Assist in creation of event plans for all EVENTS
- Help EVENTS staff with all youth events, including management of coaching database
- Support staff with all EVENTS day needs from setup to breakdown
- Work with site contacts to plan and execute EVENTS
- Work with sales team to fulfill needs of sponsors at EVENTS
- Serve as main contact for EVENTS Fan Fest
- Assist with game day ops and in-stadium promotions for EVENTS
- Introductions to key EVENTS contacts
- Introductions to sales teams for EVENTS
- Overview of current sponsorship fulfillment and events schedule
- Event-by-event planning
- Develop pre-event tasks for all events
- Develop and begin distribution of planning guides
- Assist with the activation of sponsor fulfillment activations prior to EVENTSÂ
- Begin planning of bowl week events
- Meet with bowl week EVENTS site contacts
- Work with Hard Rock & FAU stadium on game day plans and needsÂ
- Begin collecting sponsor planning guides and communicate needs to vendors
- Assist in editing manuals and participant guides
- Take inventory and begin ordering of all signage needs for EVENTS
- Final site visits pre and post team selections
- Continue working with stadium on game day plan and needs
- Develop Boca EVENTS Fan Fest layout and distribute to necessary contacts and vendors
- Work with stadium and police agencies to develop strategy for game day traffic
- Assist in development of script for game days as requested
- Work on needs for trophy presentations
- Breakdown and create inventory checklist for all signage and EVENTS owned items
- Work with sponsors and vendors to finalize setup plans for events for prior to the games
- Assist with team announcement and site-visits
- Assist at all EVENTS including Holiday and Coaches events
- Administer plans for EVENTS setup, game day and breakdown
- Assist with creation of scripts for stages at Fan Fest as requested
- Work with both teams to facilitate team walk-throughs
- Serve as on-site contact for all setup needs for EVENTS including: sponsors, vendors, ESPN TV Production, etc.
- Manage Fan Fest timelines to ensure fans are in the stadium by kickoff
- Assist stadium staff with game day ops including in-stadium promotions and overall flow of game script
- Assist with the management of trophy ceremonies
- Manage EVENTS breakdown of assigned gameday events
- Assist with the research, presentation and management of annual plans, budgets and purchasing
- Assist in all EVENTS projects and requests as requested
- Collective assistance of the administration of agreements and budget for each assigned event
- Assist in the development, presentation and management of event staffing plans
- Development, presentation and management of event operational task lists
- Assist event meetings (both internally and externally) including but not limited to:
- Scheduling
- Agendas
- Minutes
- Other tasks as assigned by Chief Administrative Officer
- Bachelorâs degree.Â
- Highly organized and attention to detail. Excellent communications and interpersonal skills. Proofreading skills required.Â
- Demonstrated record of event achievement.Â
- Proficiency in MS Outlook, Word, Excel and PowerPoint. Photoshop and Publisher a plus.
- Must be available to work all EVENTS game days (weekdays and some weekends) including but not limited to the Orange Bowl Committee events.
- Must be willing to work 40 hours a week with paid overtime as necessary
- Must be willing to work in both Miami Lakes and Boca Raton Offices (during Boca Raton Bowl duties)
- Must possess a valid driverâs license and have available transportation means.
- Other tasks as assigned by Orange Bowl Committee.'
**NOTE: The OBC conducts background screening and drug testing as part of its pre-employment hiring process**
The OBC is an Equal Opportunity Employer
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