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Administrative Assistant

2 months ago

Miami, United States Tone Talk Tel Full time

Job Title: Administrative Assistant

Location: Miami, FL

Department: Office

Job Type: Full-time

Job Summary: The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of the office. This role involves a variety of tasks related to organization and communication, including managing schedules, handling correspondence, and assisting in day-to-day office activities.

Key Responsibilities:

  • Administrative Support: Perform general clerical duties, including photocopying, faxing, mailing, and filing.
  • Communication: Answer and direct phone calls, take messages, and respond to emails in a timely manner.
  • Document Management: Prepare and edit documents, reports, and presentations. Maintain filing systems both electronic and physical.
  • Office Management: Monitor and order office supplies, ensure office equipment is properly maintained, and manage relationships with office vendors.
  • Data Entry: Input and update data accurately in databases and spreadsheets.
  • Customer Service: Greet and assist visitors, provide general support to clients and external partners.
  • Project Assistance: Assist in the preparation of regularly scheduled reports and special projects as needed.

Qualifications:

  • Education: High school diploma or equivalent.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with the ability to multitask and prioritize work.
  • Attention to detail and problem-solving skills.
  • Professional demeanor and strong interpersonal skills.