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Development Grants Coordinator

4 months ago

Minneapolis, United States City of Minneapolis Full time
Position Description

The Development Grants Coordinator is responsible for providing grant administration services to the City's Community Planning and Economic Development (CPED) Department, State and local development grantors (the "Grantors"), and the real estate development community. This position ensures that the City is able to draw down awarded funds and is complying with all applicable policies, practices, procedures and legal requirements.

Work Location

This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.


Job Duties and Responsibilities


  • Supervise staff in the Development Finance Division, on a part-time basis, to assist with grant application technical support, grant agreement execution, preparation of quarterly, semi-annual, annual and close-out reports to the Grantors, and records management and retention.
  • Supervise the negotiation, review and execution of grant agreements, amendments and other related documents, so that grant funds can be properly expended, and costs reimbursed on a timely and accurate basis.
  • Negotiate modifications and/or extensions to existing grant agreements with the Grantors.
  • Supervise the City's comprehensive annual and periodic reporting to the Grantors pursuant to all applicable program and contract requirements.
  • Prepare and process grant payment requests and close out reports from developers, including all required documentation.
  • Create and maintain a grant application and administrative fee system, generate invoices, prepare deposits and track all revenues.
  • Communicate or meet (in-person or virtual) with CPED management and their staff to discuss the status and information needed for their projects that have been awarded development grants.
  • Communicate and negotiate with developers and their consultants regarding the form and timing of information that they need to submit to the City in order to access their project's grant funds.
  • Maintain and provide period status reports to Senior Management and City Council
  • Meet (in-person or virtual) with Grantor staff to assist with periodic grant audits.
  • Review grant applications, as requested, prior to submission to grantors.
  • Work with Grantor staff and the consulting community to develop and implement industry best-practices.


WORKING CONDITIONS: Normal with daily exposure to computers
Required Qualifications

Minimum Qualifications: Bachelor's Degree or equivalent in Public Administration, Development Finance, or a closely related field.

Minimum Experience: Five (5) years of work experience including 2 years of supervisory experience dealing with technical issues in development (construction) grants and/or environmental grants.

Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation
This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association (MPEA). For more information on the terms and conditions of this agreement please visit: Professional Employees - City of Minneapolis (minneapolismn.gov)

Eligible List Statement
The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire one month after it has been established.

Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

  • Comprehensive knowledge of State and local development grant programs and products.
  • Strong knowledge of Federal and State environmental regulations and Minnesota Environmental Protection Agency policies, procedures, practices and other requirements.
  • Good knowledge of current environmental cleanup and abatement practices.
  • Good knowledge of current construction practices.
  • Good understanding of public and private real estate financing tools.
  • Good verbal and written communication skills.
  • Good negotiating skills.
  • Strong interpersonal skills in order to develop and maintain positive and productive relationships with Grantors, City staff, developers and vendors.
  • Good project management skills.
  • Ability to review, understand and edit legal documents and interact with attorneys.
  • Ability to develop innovative and complex spreadsheets and tracking tools to produce and maintain a large volume of highly technical information.
  • Ability to simultaneously manage multiple grant programs.
  • Ability to efficiently manage a heavy workload, in order to meet frequent deadlines.
  • Ability to motivate City staff and developers to provide the timely information required by Grantors.
  • Ability to work independently with little or no supervision.
  • Ability to analyze existing programs and propose workflow improvements.
  • Ability to provide technical training to a variety of audiences.
  • Knowledge of modern office procedures, methods and equipment.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.