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Grants Management Specialist

3 months ago

Washington DC, United States USAJobs Full time
Duties

Grant/Cooperative Agreement Policy Development and Guidance: Serves as a grants management specialist to promote practices that are compliant with applicable statutes, regulations, best practices, specific program emphases, and other organizational objectives. Identifies gaps in grant management policies, procedures, practices, and documentation; suggests feasible methods to address identified concerns; and works with management to implement improvement recommendations. Represents NIJ/DOJ intra-governmental panels, committees, and working groups responsible for conducting advanced analyses of grant making processes and development of research issues and topics. Maintains effective contact with NIJ scientists, other OJP offices, government agencies, businesses, and contractors, as appropriate, to remain current on new initiatives, programs, grant requirements and regulations, and to develop information on potential areas of cooperation and synchronization of efforts.

Grant/Cooperative Agreement Pre-Award Functions: Participates in pre-award application review to assess the responsiveness of applications against established submission requirements. Reviews the applicant's risk profile and past performance to advise on appropriate methods of constructing selected applicant's award package and assigns a monitoring profile accordingly. Ensures that legal, regulatory, and policy issues are addressed by the selected awardee's submissions in support of program requirements, budgetary requirements, awardee's institutional review board (IRB) reviews, and any other applicable requirements. Drafts award documentation to address any areas of risk or gaps in the grant application. Conducts critical and thorough reviews of the proposed budget to ensure costs are reasonable, allowable, appropriate, allocable, and necessary and works with the recipient pre-award whenever possible to address areas of concern within ethical bounds. Ensures all peer review outcomes and funding recommendations are properly documented and filed prior to making an award.

Grant/Cooperative Agreement Post-Award Functions: Maintains a substantial portfolio of awarded grants and cooperative agreements and works with awardees to ensure all required reports and deliverables are submitted in the timeframe specified by the terms and conditions of the grant or agreement from grant award to grant closeout. Reviews and disseminates awardee reports to ensure compliance with technical, financial, and regulatory requirements of the agreement. Collaborates with OJP financial staff to coordinate budget and planning activities, assess awardee activity, and ensure organizational compliance with regulations for assessment of payments. Assesses grantee performance and both collects and communicates relevant information regarding this assessment to NIJ science staff. Reviews and approves or disapproves requests by awardees for adjustments in requirements, scope, and/or funding and assures all requirements stated in the agreement are met.

Requirements

Conditions of Employment

U.S. Citizenship required. Subject to background/suitability investigation/determination. Federal payments are required to be made by Direct Deposit. Requires registration for the Selective Service. Visit www.sss.gov. Pre-employment drug testing required. 1-year probationary period may be required. Confidential Financial Disclosure may be required Security Requirements: Non-Sensitive/Moderate Risk

Qualifications

For GS-12: Specialized Experience:
Applicants must have one (1) year of specialized experience equivalent to at least the GS-11 level. Specialized experience is experience which is in or related to the line of work of the position to be filled and which has equipped the applicant with the specific knowledge, skills, and abilities to successfully perform the duties of the position.

Examples of specialized experience include:
Conducting risk assessments and business reviews and developing recommendations for resolving issues encountered in administering grants/agreements. Performing standard grants or agreement administration tasks, such as independently conducting standard grant close-out processes (e.g. preparing final assessments of statutory requirements for disposition of property, financial, and accounting reconciliation, and resolution of any adverse audit findings). Performing a variety of standard grants management activities, such as determining grantee/awardee eligibility. Applying new or modified work methods to grant and/or cooperative agreement pre-award tasks, such as generating grant solicitations, identifying potential negotiation strategies, and making recommendations to solve problems.
For GS-13: Specialized Experience:
Applicants must have one (1) year of specialized experience equivalent to at least the GS-12 level. Specialized experience is experience which is in or related to the line of work of the position to be filled and which has equipped the applicant with the specific knowledge, skills, and abilities to successfully perform the duties of the position.

Examples of specialized experience include:
Monitoring the financial conditions, business integrity, and operational capacity of complex grant and/or cooperative agreement awardees for compliance with regulatory, policy, and reporting requirements, such as auditing awardee costs and pricing data that required an analysis of interrelated grantee operational issues of effectiveness, efficiency, and productivity. Resolving complex grant and/or cooperative agreement administration problems with unusual or unresolved issues requiring the development of new approaches. Negotiating terms and conditions of grants/assistance awards to include costs, schedules, and oversight responsibilities. Interpreting complex program requirements, identifying problem areas, and providing advice to grantees on program improvements.

Technical Qualifications:
Applicants who meet the basic entry and minimum qualification requirements, as described above, will be further evaluated on the following technical qualifications:
Ability to plan and execute work. Knowledge of the laws, regulations, rules, policies, procedures, and methods governing Federal grants, cooperative agreements, and awards. Ability to provide advice and guidance on grant and cooperative agreement policies, Standard Operating Procedures, and guidelines. Ability to communicate in writing. Ability to apply analytical methods and techniques in the identification and resolution of grant and/or cooperative agreement administration issues. Ability to communicate effectively other than in writing.
Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https:// www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualification requirements must be met by the closing date of this announcement.

Education

There is no education requirement for this position.

Additional information

This position may be eligible for telework per agency policy. OJP offers opportunities for flexible work schedules. Recruitment incentives may not be authorized. This position included in the bargaining unit. This vacancy announcement may be used to fill additional vacancies. Please do not indicate current or former position salary in your application or resume. As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service. This position has a duty station of Washington, D.C. The selectee will be required to physically report to the OJP office building at least four (4) days per bi-weekly pay period and may incorporate leave and official travel plans into this reporting requirement. The office director or supervisor may request the selectee's presence in the office more frequently, as determined by the needs of the office. The selectee will be responsible for covering all commuting-related travel expenses. OJP employees are eligible for one transportation benefit - parking or the Department of Justice (DOJ) transit subsidy.