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Legal Assistant/ Legal Secretary

2 months ago

Dallas, United States Surf Search Full time
Growing Dallas area law firm has a great opportunity available for an experienced Litigation Legal Secretary/Legal Assistant. This position will support multiple attorneys.  Requirements:
  • 5 or more years of litigation experience as a Legal Assistant or Legal Secretary in a legal department or law firm setting. Experience in Labor & Employment litigation is a plus. 
  • Proficient with Microsoft Word, Excel, Outlook as well as Adobe Acrobat and document management systems.
  • Must be organized and able to handle many tasks at one time.
  • Must have knowledge of legal billing.

Duties include:
  • Assist with attorney's time entry and billing for the Dallas office. 
  • Update internal documents in NetDocs.
  • Scheduling monthly luncheons.
  • Ordering office supplies and employee badges when needed.
  • Validating parking for visitors.
  • Prepare and track packages/mail sent using Certified Mail Return Receipts.
  • Calendaring, keeping up-to-date with upcoming deadlines.
  • Prepare conference rooms for meetings.
  • Schedule Zoom meetings.
  • Initiates communication with attorneys regarding when important assignments are due.
  • Electronic filing in state and federal courts.
  • Coordinate travel arrangements and prepare expense reports for the attorneys.
  • Input time for the attorneys.
  • Prepare binders for depositions and hearings.
  • File management - opening, closing, and retrieval of client files.
  • Must be a team player and wear many hats.

REQUIRED: Creating templates, e-filing in Federal and State Court, Bates labeling, editing complex MS Word documents using Table of Authorities and Table of Contents, editing prebills, calendaring, and experience with document management systems. The firm offers one remote day per week, a complete benefits package, and paid parking.