Legal Practice Assistant

2 months ago

Dallas, United States Perkins Coie Full time

Job Description:

Perkins Coie is seeking a Legal Practice Assistant (Legal Secretary) to provide highly varied and complex administrative support, with minimal supervision, to designated attorneys in our Business practice group, other Legal Practice Assistants, paralegals, and the firm.

In addition, as a member of the Perkins Coie LLP professional support staff team, this position is also responsible for promoting and maintaining the good will and reputation of the firm.  In this capacity, the Legal Practice Assistant is expected to maintain the highest level of professional conduct and confidentiality.

This position is hybrid and requires the ability to work in the Dallas office Tuesdays and Thursdays.

ESSENTIAL FUNCTIONS

These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.

  • Proactively maintain overview of timekeepers’ workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion.
  • Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy.
  • Maintain timekeepers’ calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment.
  • File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met.
  • Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and staff as required.
  • Process and route incoming mail, faxes, and electronic communications upon receipt as well as prepare outgoing mail (including boxes/packages for shipment) for prompt delivery, arranging for messenger services as needed to meet deadlines.
  • Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements.
  • Coordinate preliminary conflict checks with Professional Standards to ensure attorney and firm’s ability to represent requesting party.
  • Prepare new client/matter intake forms and engagement letters.
  • Assist with billing process, including daily time entry – entering, proofreading, spellchecking, and releasing – distribute monthly proformas, review and edit prebills, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures.
  • Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents.
  • Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meal preparation of materials, and arrangement with a third party if needed (e.g., court reporter/videographer).
  • Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers.
  • Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately.  Maintain file organization and updated indices (office dependent).

SPECIFIC SKILLS PREFERRED

Excellent organizational skills for prioritizing workload.  Solid knowledge of library operations and records storage procedures for retrieving materials and files for case work.  Knowledge of records management.  Working knowledge of state and federal court and administrative agency rules, procedures, and deadlines.  Thorough understanding of legal terminology and procedures pertinent to the area of assignment.

EDUCATION AND EXPERIENCE

Requires a high school diploma or equivalent.  Previous law firm experience of seven or more years.  Experience as a corporate secretary in the legal field or legal secretarial experience with corporate transactional matters is a strong plus.  Notary certification is helpful.

At Perkins Coie, we look for self-motivated individuals, dedicated to providing value and superior service and who have a high degree of integrity and enthusiasm for their work.  We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect.  Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities.  Work with one of the 100 Best Companies to Work For and receive great health insurance, tuition reimbursement, and paid sabbaticals.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to ten paid Holidays, and family care benefits.  More information regarding benefits and programs may be found here.

#LI-Hybrid

  • Legal Practice Assistant

    2 months ago

    Dallas, Texas, United States Perkins Coie Full time

    Job Description:Perkins Coie is seeking a Legal Practice Assistant (Legal Secretary) to provide highly varied and complex administrative support, with minimal supervision, to designated attorneys in our Business practice group, other Legal Practice Assistants, paralegals, and the firm.In addition, as a member of the Perkins Coie LLP professional support...

  • Legal Administrative Assistant

    3 months ago

    Dallas, United States Legal Deposition Company Full time

    Job DescriptionJob DescriptionENTRY LEVELLegal Document Retrieval service seeking high energy individuals to work in our production department. Applicants must be willing to work in a fast pace environment, have a mature attitude and be able work independently and in a group. Good typing and grammar skills are required. This position will allow you to gain...

  • Legal Practice Assistant

    2 months ago

    Dallas, Texas, United States King & Spalding Full time

    Legal Practice Support Dallas,Texas King & Spalding, a leading global law firm, is currently seeking a Legal Practice Assistant to join the Dallas office. This role offers the opportunity for motivated individuals to join an innovative and collaborate environment focused on supporting best practices and developing solutions to improve processes and...

  • Capital Markets Legal Associate

    7 hours ago

    Dallas, Texas, United States 5 Legal Full time

    Career Opportunity:Join a distinguished legal practice that caters to leading corporations globally. We are seeking an associate to become part of our Capital Markets team across various office locations.Minimum of 3 years of experience in Securities and Mergers & AcquisitionsCollaborate with publicly traded companies and underwriters on financing...

  • Investment Funds Legal Associate

    5 days ago

    Dallas, Texas, United States 5 Legal Full time

    Position Overview5 Legal, a prestigious law firm recognized among the top in the industry, is seeking a highly skilled associate to enhance their Investment Funds practice group.The successful candidate will possess between 3 to 5 years of experience in corporate transactions, with a strong preference for expertise in the structuring, formation, and...

  • Legal Assistant

    3 months ago

    Dallas, United States Wegman Full time

    Job DescriptionJob DescriptionOur client is currently seeking an experienced Legal Practice Assistant to join the litigation department in their Dallas office.Job responsibilities include:Drafting and proofreading correspondence and legal documents and preparing revisions as directed. Coordinating document preparation, including printing, copying, scanning,...

  • Legal Executive Assistant

    1 month ago

    Dallas, United States DNA Partners Full time

    Global Law FirmLegal Executive AssistantDallas, TX OfficeSalary: $80K - $95KThe Dallas office of an international law firm is growing and hiring two additional Legal Executive Assistants! Litigation Legal EACorporate Legal EACandidates should have 3+ years of experience in either litigation or corporate practice support in a law firm.For consideration, email...

  • Corporate Legal Assistant

    6 days ago

    Dallas, Texas, United States Core Personnel Staffing Services Full time

    Legal Assistant Role at Core Personnel Staffing ServicesCore Personnel Staffing Services is in search of a dedicated Legal Assistant to enhance our legal department. The successful candidate will collaborate closely with our General Counsel to deliver comprehensive legal assistance across various matters. Candidates with expertise in corporate law,...

  • Legal Assistant I

    4 hours ago

    Dallas, Texas, United States Dallas County Full time

    Job Title: Legal Assistant ICompany: Dallas CountyAre you eager to embark on a rewarding journey in the legal sector? This role offers a unique opportunity to engage in various legal functions within a vibrant workplace.OverviewAs a Legal Assistant I at Dallas County, you will participate in diverse legal activities, including litigation support, legal...

  • Litigation Legal Assistant

    3 weeks ago

    Dallas, United States Frontline Source Group Full time

    Litigation Legal AssistantOur Houston Law Firm client is looking for a 4+ year Litigation Legal Assistant on a direct-hire basis. This position will support 4 partners in a highly motivated team environment. This role is currently 5 days in the office. Great pay and excellent benefits!Law Firm Profile2 Texas officesFull-service law firm with 15 organized...

  • Legal Assistant I

    5 days ago

    Dallas, Texas, United States Dallas County Full time

    Job Title: Legal Assistant ICompany: Dallas CountyAre you eager to make a difference in the legal sector and embark on a fulfilling career path?OverviewAs a Legal Assistant I at Dallas County, you will engage in various legal responsibilities such as case management, legal research, drafting essential documents, and understanding laws and regulations.This...

  • Legal Affairs Assistant

    6 hours ago

    Dallas, Texas, United States Jobot Full time

    Legal Support Specialist / Competitive Salary / Excellent BenefitsJobot is seeking a skilled and proactive Legal Support Specialist to enhance our vibrant legal team. This full-time role presents an exciting chance to engage in a dynamic workplace and collaborate with a committed group of legal professionals. The ideal candidate will deliver extensive...

  • Corporate Legal Assistant

    6 days ago

    Dallas, Texas, United States Core Personnel Staffing Services Full time

    Legal Assistant Role at Core Personnel Staffing ServicesCore Personnel Staffing Services is in search of a skilled Legal Assistant to enhance our legal department. The successful candidate will collaborate closely with our General Counsel to deliver comprehensive legal assistance across various matters. Candidates with expertise in corporate law, employment...

  • Legal Assistant

    1 month ago

    Dallas, United States Thompson Law Injury Lawyers Full time

    Job DescriptionJob DescriptionLegal Assistant – Pre-Litigation Department| Thompson LawAre you a highly organized, detail-oriented individual with a knack for investigation and fact-finding? Do you wish to be an integral part of a team devoted to helping those in need? If so, Thompson Law, a rapidly growing personal injury firm based in the Oak Lawn area...

  • Corporate Legal Assistant

    11 hours ago

    Dallas, Texas, United States Edward Jacobs Full time

    About Edward Jacobs Edward Jacobs is a prestigious legal practice situated in a prime location. Our firm is committed to establishing itself as one of the leading legal entities worldwide. We focus on corporate law and employ cutting-edge strategies in legal services, continuously exploring innovative methods to deliver exceptional guidance and solutions to...

  • Corporate Legal Assistant

    7 days ago

    Dallas, United States LHH Full time

    Responsibilities (including but not limited to): Assist attorneys with all aspects of corporate transactions, including mergers and acquisitions, entity formation, financing, and securities offerings.Prepare, proofread, edit, and review legal transactional documents Conduct legal research on relevant corporate law issues.Prepare and file corporate documents...

  • Corporate Legal Assistant

    7 days ago

    Dallas, United States LHH Full time

    Responsibilities (including but not limited to): Assist attorneys with all aspects of corporate transactions, including mergers and acquisitions, entity formation, financing, and securities offerings.Prepare, proofread, edit, and review legal transactional documents Conduct legal research on relevant corporate law issues.Prepare and file corporate documents...

  • Legal Assistant

    5 days ago

    Dallas, Texas, United States Frontline Source Group Full time

    Position Overview:Our client is seeking a dedicated Paralegal to join their esteemed law firm in a direct hire capacity.Company Insights:Renowned legal practiceExpanding workforceCollaborative atmosphereKey Responsibilities:The selected Paralegal will be integral to managing cases from inception to resolution, which includes:Formulating case strategies and...

  • Legal Assistant

    6 days ago

    Dallas, Texas, United States MG M The Law Firm Full time

    Position OverviewMG+M The Law Firm, a distinguished litigation practice with a focus on intricate civil issues, is seeking a dedicated paralegal to join our team. Our firm specializes in various legal domains, including toxic torts, complex product liability, local government, general liability, and commercial litigation. We pride ourselves on our...

  • Legal Assistant

    6 days ago

    Dallas, Texas, United States Jobot Full time

    Join Our Esteemed Legal TeamWe are a prominent law firm in the construction sector, actively seeking a skilled Legal Assistant with a robust background in collections.About Us:Our firm specializes in construction law, real estate, commercial litigation, and transactions. We pride ourselves on delivering top-notch legal services that align with our clients'...