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Business Coordinator

2 months ago

Lubbock, United States Texas Tech University Health Sciences Center Full time
Position Description

Performs coordinative work in the business or administrative operation of a specific department or college. Responsibilities involve the coordination and supervision of the various functions and aspects of a department as well as the monitoring operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise staff or student assistants.

Major/Essential Functions

  • Maintains all aspects of the departmental procurement cards
  • Compiles and maintains confidential office files and records for office staff.
  • Schedules and place all work and maintenance orders.
  • Process ePAF's, job postings, and related Human Resources documentation.
  • Serves as a hiring manager.
  • Researches/purchases supplies and equipment as necessary through TechBUY.
  • Expense tracking, vendor billing issue resolution, submission of expenses through the TTUHSC AR system for payment.
  • Process all PO renewals of current purchase orders and new purchase order contracts for the following fiscal year.
  • Process all travel for Business Office staff within TTUHSC policy.
  • Serves as Unit Safety Officer for Business Office.
  • Researches Sr. Managing Director's various inquiries as needed.
  • Assist with projects as assigned by Sr. Managing Director to improve Business Office operations.
  • Custodian of MPIP policies and procedures maintaining, organizing, updating, and publishing department's policies and procedures.
  • Acts as the Business office's property manager delegate, and assist the Property Manager with Annual certification of TTUHSC property.
  • Process bi-weekly payroll exports and any requisite corrections.
  • Maintain all aspects of the MPIP website.
  • State Employee Charity Contribution (SECC) Coordinator aids the TTUHSC reach the annual collection goal. Aids the departmental employees navigate the process of donating and answer any and all questions.
  • Assists Sr. Managing Director with any and all requested budget reporting.
  • Assists the Sr. Managing Director with event planning, as needed.
  • Coordinates Departmental IT needs with institutional support.
  • Provides support to the Leadership team and supervisors with various request.
  • Proficient in Microsoft office suite and Adobe.


Required Qualifications

Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.

Preferred Qualifications

System knowledge of the following:
  • TechBuy
  • TimeClock Plus
  • Banner
  • Cognos
  • OU Campus
  • PASS
  • IMS
  • Chrome River
  • SharePoint


EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.