Program Support Assistant
3 weeks ago
The Program Support Assistant position is located at the Robley Rex VA Medical Center in Louisville, KY. The incumbent functions as a program and administrative assistant under the Activation Program Manager. The incumbent will also provide program support for other Services/offices under the Associate Director, Resources as necessary.
Duties
Duties include but not limited to:
- Interpret and apply administrative policies, developing or implementing policies, defining administrative requirements, and maintaining administrative systems.
- Oversees planning, preparation, and other duties related to Activation team meetings, including development and provision of meeting minutes.
- Gather and develop program information, and acquires materials and personnel to support the policies and/or technical activities of the organization.
- Collect program information from technical specialists, enters it into electronic or manual information systems, and searches for it as requested.
- Overall management of Activation program files.
- Collect, compile and/or track data and statistical information.
- Develop and maintain financial spreadsheets, ensuring appropriate utilization of funds and making certain that there are not budget deficits.
- Utilizes Microsoft Office applications.
- Provide insight and recommendation pertaining to administrative issues, such as resource constraints, scheduling conflicts, and departmental limitations.
- Respond to questions concerning related Activation issues, and reports meeting content to stakeholders.
- ADPAC (Automated Data Processing Application Coordinator) for the Activation Program and other services/offices under the Associate Director of Resources.
Position Description Title/PD#: Program Support Assistant/PD40378A
Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.
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