Program Support Assistant

3 weeks ago


Louisville, United States Department Of Veterans Affairs Full time
Summary

The Program Support Assistant position is located at the Robley Rex VA Medical Center in Louisville, KY. The incumbent functions as a program and administrative assistant under the Activation Program Manager. The incumbent will also provide program support for other Services/offices under the Associate Director, Resources as necessary.



Duties

Duties include but not limited to:

  • Interpret and apply administrative policies, developing or implementing policies, defining administrative requirements, and maintaining administrative systems.
  • Oversees planning, preparation, and other duties related to Activation team meetings, including development and provision of meeting minutes.
  • Gather and develop program information, and acquires materials and personnel to support the policies and/or technical activities of the organization.
  • Collect program information from technical specialists, enters it into electronic or manual information systems, and searches for it as requested.
  • Overall management of Activation program files.
  • Collect, compile and/or track data and statistical information.
  • Develop and maintain financial spreadsheets, ensuring appropriate utilization of funds and making certain that there are not budget deficits.
  • Utilizes Microsoft Office applications.
  • Provide insight and recommendation pertaining to administrative issues, such as resource constraints, scheduling conflicts, and departmental limitations.
  • Respond to questions concerning related Activation issues, and reports meeting content to stakeholders.
  • ADPAC (Automated Data Processing Application Coordinator) for the Activation Program and other services/offices under the Associate Director of Resources.
Work Schedule: Monday - Friday 8:00am-4:30pm
Position Description Title/PD#: Program Support Assistant/PD40378A
Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.



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