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Event Planner/Scheduler I

3 months ago

Fort Myers, United States Florida Gulf Coast University Full time
Job Summary

The Event Planner/Scheduler I assists with the scheduling and planning of events in spaces that are managed by Campus Reservations. Serves as part of a team that manages the daily operations of the Cohen Student Union and Campus Conference Programs.

FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties may include but are not limited to:
  • Schedules and plans university and community events in compliance with university regulations, policies, and procedures.
  • Assists customers with scheduling locations that are appropriate for their type of event while utilizing university space most effectively. Routes reservation requests to facility use custodians as required.
  • Collaborates with a wide variety of campus constituents and outside contractors to coordinate event logistics.
  • Monitors campus events for compliance and implements University policy with regard to the Use of University Facilities, Postings and Commercial Activity on Campus, Consumption of Alcohol on Campus, Animals on Campus, and Public Expression on Campus.
  • Assists with departmental administrative tasks such as inventory, creation of correspondence, reports, and other documents as needed. Enters maintenance and work requests as needed. Maintains scheduler/calendar, email accounts, supply orders, and records pertinent to departmental operations and personnel.

Other Duties:
  • Reports building safety, security, and maintenance issues to appropriate department.
  • Assists with the coordination of summer camps and conferences utilizing the One Stop Shop business model.
  • Other job-related duties as assigned.

Additional Job Description

Required Qualifications:
  • This position requires a high school diploma and two years of full-time experience directly related to the job functions.
  • Any appropriate combination of relevant education, experience, and/or certifications may be considered.
  • Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, PowerPoint and Outlook).

Preferred Qualifications:
  • Bachelor's degree from an accredited institution in Hospitality Management or closely related field.
  • Two years of full-time experience in event coordination and planning in a higher education setting.
  • Experience with 25Live.

Knowledge, Skills & Abilities:
  • Knowledge of basic accounting principles and practices.
  • Knowledge of or ability to learn Resource 25 scheduling software.
  • Excellent interpersonal, verbal and written communication skills.
  • Strong organizational skills and an ability to prioritize and complete simultaneous projects with minimal supervision.
  • Skill in editing documents for spelling and grammar.
  • Excellent customer service skills.
  • Exceptional event scheduling and coordination skills.
  • Ability to diffuse and respond professionally to stressful situations and difficult people.
  • Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community in a service-oriented environment.
  • Ability to think critically and make clear, well-reasoned and timely decisions.
  • Ability to anticipate and diffuse problems before they occur.
  • Ability to work independently and follow through on assignments.
  • Ability to assume new responsibilities and carry them out in an effective manner.
  • Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.
  • Ability to work evenings, nights, and weekends as assigned.

Pay Grade: 14