Director of Finance

3 weeks ago

Detroit, United States Archdiocese of Detroit Full time
SUMMARY

The Society of St. Vincent de Paul Detroit exists to build a more equitable and compassionate world through meaningful personal relationships, providing whatever is needed to help our neighbors get back on their feet and on a path towards self-sustainability. Our programs provide support ranging from utility, housing, and food assistance, to education and mentorship. We also operate a network of thrift stores, two camps and a nutritional center. We are passionate about driving systemic change and helping our neighbors in Metro-Detroit break out of poverty.

The Director of Finance is the primary interface with the outsourced finance function as well as the primary administrative contact with the employee-outsourcing vendor as well as providing ongoing leadership and support in the areas of risk management, employee benefits and compliance.

The Director of Finance reports to the Chief Executive Officer, provides leadership and support to the Board of
Directors and its committees.

In addition to ensuring the fiscal health of the organization, the Director of Finance provides leadership and direction in the areas of finance & accounting, payroll, accounts receivable, accounts payable, centralized purchasing, investment management, human resources, and risk management.

To be successful in this role, the individual must have experience in financial management of multiple business units with revenues in excess of $15 million in a nonprofit environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Finance:
  • Act as primary SVDP-Detroit interface with the organization's outsourced finance and accounting vendor.
  • Ensure the relationship with the outsourced finance and accounting vendor is administered in accordance with its contract and within the performance guarantees of its key deliverables.
  • Preview the outsourced finance and accounting vendor's reports and activity for consistency with the contract Statement of Work and quality standards.
  • Review cash flow reports and estimates and advise on necessary adjustments.
  • Monitor system of internal controls, including separation of duties and review processes, to prevent, detect and correct incidents of fraud and material misstatements.
  • Partner with SVDP-Detroit auditors and the outsourced finance and accounting vendor in completion of annual financial audit and 990 filing.
  • Coordinate with department heads and the outsourced finance and accounting vendor in developing budgets and in budget analysis.
  • Assist senior management in developing short-medium-long range financial goals and projections.
  • Assist the Treasurer in cash flow analysis, financing strategies, and all treasury management activities. Provide leadership to audit and finance committees.
  • Lead quarterly meetings with Investment Committee to review investment performance and fund managers. Assess and update investment policy statements. Advise on asset allocation and risk tolerance.
  • Develop and utilize forward-looking, predictive models and activity based financial analysis to provide insight into the organization's operations and business plans.
  • Develop financial business plans and forecasts for all special projects or capital acquisitions.
  • Participate in developing new business, specifically: assist senior management in identifying new funding opportunities, the drafting of prospective programmatic budgets, and determining cost effectiveness of prospective service delivery.
  • Responsible for coordination and management of all capital projects for SVdPD relative to financial analysis of projects, timing, and funding requirements with the Directors of various areas.
  • Responsible, in conjunction with senior management, with ensuring adherence to the capital budget and associated processes (bidding, contract management, payment) for all capital projects.
  • Ensure the compliance of contract management procedures for the entire organization, including adherence to existing company policies regarding multiple bid requirements for goods and services.
  • Assess the costs and benefits of all prospective contracts and programmatic activities.
  • Participate in the development of the SVDP-Detroit next phase strategic plan.

Human Resources/Payroll/Benefits:
  • Responsible for coordination, along with the CEO, of the outside Professional Employer Organization (PEO) with overall employee matters including; determining selection of benefits package, change to and updating the employee handbook, and any regulatory and legal considerations that may arise.
  • Ensure the relationship with the PEO is administered in accordance with its contract and within the performance guarantees of its key deliverables.
  • Responsible for coordinating with Directors that the bi-weekly payroll hours are correct and ensuring the submission and running of the payroll occurs accurately and timely, and that the payroll is funded prior to submission.
  • Coordinate with the PEO on employee welfare plans offerings, cost analysis and competitiveness.
  • Coordinate with the PEO on the welfare plans open enrollment process and vendor selection.
  • Oversee and coordinate with the SVDP-Detroit pension plan actuary and advisors on annual compliance, participant communications, benefit delivery, and government filings.
  • Oversee and coordinate with the SVDP-Detroit 401(k) Plan administrator, record keeper, advisors, and Trust on employee eligibility communication, suitability of investment options, ongoing compliance, and government filings.

Risk:
  • In conjunction with the SVDP-Detroit CEO identify, evaluate and monitor potential negative events to the organization in areas of risk such as reputational, safety, financial, weather events, potential fires, cyber risks, and other risks.
  • Develop programs and plans to minimize risk and prioritize processes to address potential adverse events.
  • Oversee corporate insurance coverage and work with SVdP staff and Vincentians to mitigate risk.

Information Technology:
  • Responsible for IT support services related to overall SVdPD needs, and coordination with outsourced service provider to manage daily and monthly support needs of the Central Office staff.
  • Responsible for coordinating with the Directors of Stores/Warehouse and Camps for support and integration of these areas into the overall SVdPD systems environment.
  • Establishing appropriate controls on acquisition of hardware and software for all the SVdPD organization to ensure compliance with operating and capital budget processes and guidelines.

EDUCATION and/or EXPERIENCE
  • Bachelor's Degree in accounting, business administration or finance; MBA or CPA desired
  • 5 years minimum nonprofit experience as a finance manager, controller, Director of Finance, or CFO
  • Strong understanding of, and extensive professional experience, with:

- Accounting/GAAP principles, particularly for nonprofit
organizations

- Tax requirements for nonprofit organizations

- Budgeting and forecasting

- Financial statement preparation and reporting

- Cash flow management

- Account reconciliations and accounts payable

- Banking services

- Internal Controls

- Investment oversight

- Risk Management
  • Experience in pension and benefit plans administration
  • Management-level responsibility for human resources, IT, facilities management, and general administrative functions
  • Significant experience working with various financial packages and Microsoft Excel
  • Computer experience with Microsoft Office Suite a must. Raiser's Edge software and retail POS systems experience a plus

KNOWLEDGE and ABILITIES
  • Must be self-motivated, results oriented, and able to set priorities and work on numerous projects simultaneously with strong attention to detail.
  • Excellent interpersonal, organizational, communication (both verbal and written), analytical and negotiating skills.
  • Strong ability to lead SVdPD to the best outcomes for the entire organization by building consensus among all levels, including internal staff, board of directors and board-level committees, Districts and Conferences.
  • Communicate clearly and concisely with senior SVdPD management, vendors and employees.
  • Maintains a high level of confidentiality regarding sensitive information
  • Highest level of ethics and integrity
  • Experience in the nonprofit sector. Familiarity with the Archdiocese of Detroit Catholic faith community desirable.


For any questions, please contact Gabby Hornak at ghornak@svdpdetroit.org.

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