Travel & Procurement Specialist I

1 month ago

Fort Myers, United States Florida Gulf Coast University Full time
Job Summary

The Travel & Procurement Specialist I provides entry level support for travel operations within Procurement Services. This role is responsible for completing and reviewing travel and business expense transactions. Key responsibilities include the meticulous review and approval of business travel authorizations and expense reports, ensuring full compliance with State of Florida regulations as well as university policies and procedures. The Travel and Procurement Specialist I is essential in maintaining the integrity and accuracy of the university's travel and expense management processes.

FGCU is a member of the State University System of Florida and an Affirmative Action and Equal Employment Opportunity and Access Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability, sex, pregnancy, national origin, marital status, genetic predisposition, sexual orientation, gender identity/gender expression, veteran status, and any other protected class(es), as required by applicable state and federal law, as well as University regulations and policies.

Job Description

Typical duties include but are not limited to:
  • Conducts thorough reviews of travel spend authorizations to ensure strict adherence to established policies, procedures, and business processes.
  • Reviews and audits travel reimbursement requests from students and non-employees to verify the accuracy of documentation and ensure compliance with established policies and procedures.
  • Conducts detailed monitoring and review of open travel spend authorizations to ensure that all associated expense reports are completed accurately and submitted within the designated timeframes to maintain compliance with organizational standards and deadlines.
  • Reviews draft expense reports to evaluate if the criteria is met for closure or cancellation. Contacts submitter if additional information or clarification is required to ensure all necessary adjustments are made before finalizing the report.
  • Processes and prints checks, ensuring accuracy and compliance, and effectively communicating with relevant departments upon completion. Follows up on returned checks to resolve any issues promptly.
  • Responds to customers with questions or problems related to travel policies and procedures

Other Duties:
  • Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:
  • This position requires a high school diploma and four years of full-time experience directly related to the job functions.
  • Any appropriate combination of relevant education, experience, and/or certifications may be considered.
  • Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Outlook).

Preferred Qualifications:
  • Associate's Degree from an accredited institution in Accounting, or closely related field.
  • Accounting experience in a higher education setting.
  • Experience with Workday.

Knowledge, Skills & Abilities:
  • Knowledge of University Chart of Accounts.
  • Knowledge of generally accepted accounting principles and practices.
  • Knowledge of general office procedures.
  • Knowledge of or ability to learn Workday or similar enterprise financial management software application.
  • Strong interpersonal, verbal, and written communication skills.
  • Excellent organizational skills and the ability to prioritize and complete simultaneous projects.
  • Skill in completing assignments accurately and with attention to detail.
  • Ability to interact in a professional manner with a diverse group of staff, faculty, students, and the community and willing to contribute to a team effort.
  • Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes an equitable environment.
  • Ability to work successfully as both a member of a team and independently with minimal supervision.
  • Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.
  • Ability to interpret and apply laws, regulations, policies and procedures consistently.

Pay Grade: 13

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