Executive Specialist

1 week ago

New York City, United States Wells Fargo Full time

About this role:

Wells Fargo is seeking an Executive Specialist in Legal to support the Wealth and Investment Management (WIM) Deputy General Counsel.

The Executive Specialist role provides administrative support to the Legal Department’s more senior level team members.  Job duties consist of handling highly complex assignments as well as the routine day-to-day administrative tasks.  For additional information on this line of business, refer to the external Careers Site at Wellsfargo.com/careers.  #LegalDeptJobs

At Wells Fargo, we are looking for talented people who will put our customers at the center of everything we do. We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired. Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you. Learn more about the career areas and lines of business at wellsfargojobs.com.

In this role, you will:

  • Calendaring – Complex calendar management/resolution of conflicts. Scheduling meetings, including video and audio conference calls.
  • Communication – Interact and act as a liaison with senior and executive level business clients and partners.
  • Expenses – Process expense reports according to Wells Fargo policy, route/process invoices, and process check requests.
  • Manager Proxy – Act as delegate for managers on corporate systems where proxies are allowed.
  • Meeting Logistics – Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.
  • Presentation Materials – Create, edit, and update brand standard PowerPoint presentations and create visual presentations such as charts and graphs.
  • Travel – Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.
  • Visitor Logistics – Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.

Required Qualifications, US:

  • 2+ years of Executive Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

  • Experience as an Administrative Assistant/Secretary in a corporate professional environment with direct experience supporting multiple senior executive level business leaders
  • Strong analytical skills with high attention to detail and accuracy
  • Advanced skills in the use of Microsoft Office (Word, Excel, Outlook, and PowerPoint)
  • Proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling
  • Proficiency in articulating, communicating professionally and appropriately with confidence at all levels and across functional lines
  • Strong project management skills with demonstrated ability to prioritize work, meet deadlines, achieve goals, work under pressure, and independently handle highly complex tasks or projects
  • Ability to handle confidential material in a professional manner
  • Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
  • Excellent technical skills
  • High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change

Job Expectations:

  • Position will require onsite presence from any of the required locations listed below
  • This position is not eligible for Visa sponsorship
  • Relocation assistance is not available for this position

Pay Range
 

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.

$42.16 - $74.95

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.

  • Health benefits
  • 401(k) Plan
  • Paid time off
  • Disability benefits
  • Life insurance, critical illness insurance, and accident insurance
  • Parental leave
  • Critical caregiving leave
  • Discounts and savings
  • Commuter benefits
  • Tuition reimbursement
  • Scholarships for dependent children
  • Adoption reimbursement

Posting End Date:

6 Oct 2024

*Job posting may come down early due to volume of applicants.

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

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