Billing Specialist

About ESi

Engineering Systems Inc. (ESi) is an engineering and scientific investigation and failure analysis firm. We primarily work with law firms, insurance companies, and manufacturers on small to large-scale projects to answer any technical questions they have. Our projects can entail investigating major transportation accidents, equipment failures, personal injury claims, and damage to residential or commercial structures. The variety and depth of our project work creates a variety of fulfilling roles at ESi.

What We Can Offer You

• Medical, Dental & Vision
• Life Insurance/Voluntary Life Insurance/Universal Life Insurance
• 401k with employer match
• Eligible for Spot Bonus, Merit Bonus, and/or Annual Bonus
• Flexible Time Off (FTO) - encouraged to take 20 days of paid time off/year
• Pet Insurance
• Work/Life Balance
• 10 paid holidays (9 standard holidays and 1 floating holiday)
• Access to Wellbeats - on-demand fitness & well-being videos
• 30-minute fitness break available in addition to 1-hour lunch break
• In-office gym & personal trainer at the office multiple times a week
• Wellness Reimbursement
• Business casual dress code and positive working environment
• Continuing education opportunities

No relocation assistance will be provided

About This Role

Under general direction, the Billing Specialist is responsible for processing ESi billing twice monthly, with a focus primarily on clients with contract billing requirements. This position requires a detail-oriented individual, who can work in a high-volume setting. Successful candidates must have the ability to meet deadlines, independently and creatively problem solve and conduct their responsibilities with a customer service mindset and an emphasis on teamwork and collaboration.

Key Responsibilities:

• Processes ESi billing twice monthly, with a focus primarily on clients with contract or special Billing requirements
• Resolves ad hoc billing requests in a timely manner
• Provides internal customer service
• Manages billing portal access, including initial setup, maintenance and ongoing invoice submissions
• Supports Accounting team with various tasks or duties as needed (including accounts payable, accounts receivable, etc.)
• Supports annual and interim audit requests
• Assist with internal training and procedural documentation for accounting processes between admin and billing teams.

Education/Experience:

• Five to ten years related experience and/or training; or equivalent combination of education and experience.
• Associates degree or higher in Accounting/Business preferred

Computer Skills:

• Experience billing through 3E - Elite accounting platform
• Experience with eBilling platforms for various clients
• Experience with LEDES billing
• Microsoft Teams (or equivalent)
• Adobe, Word, Excel

Preferred Experience

• Experience billing through Thomson Reuters 3E Elite
• Thomson Reuters 3E Elite eBilling Hub
• Experience with eBilling through Legal Tracker, Legal X/Bottomline, T360, Collaborati/Mitratech, Counselink, Ascent, Ariba, CounselGo, Lawtrac, Coupa

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is required to stand; walk and sit on a regular basis.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. Work is performed in a typical office environment.

It is the policy of ESI, as an equal opportunity employer, to attract and retain the best-qualified individuals available, without regard to race/ethnicity, color, religion, national origin, gender, sexual orientation, age, disability, or veteran status. ESI is committed to recruiting, hiring, and promoting people with disabilities, as well as veterans.