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T6 - Accounting Clerk III (AP)(OKC)

2 months ago

Oklahoma City, United States IAP Worldwide Services, Inc Full time

As the Accounting Clerk III, you will perform vendor invoice data entry to accounts payable ledger, provide clerical support necessary to pay the obligations of the Program, and perform routine calculating, coding, posting, and verify duties to obtain primary financial data used in maintaining accounts payable records. You will also perform vendor account reconciliations, resolve AP 3-way match issues with Purchasing and vendors, and performs other data entry, and cost analysis as required.

ESSENTIAL JOB FUNCTIONS:

  • Review invoices and statements verifying correct part and quantities have been received, ensuring sufficient funds have been obligated and correct account is used, and if questionable, resolving with the submitting unit determining accounts involved.

  • The review will include:

  • Coding transactions, and processing material through data processing for application in the accounting system

  • Analysis and maintenance of cost tracking of program cost reports

  • Accounts Payable data entry of heavy volume of vendor invoices

  • Point of Contact to resolve AP discrepancies between Buyers, Supply Personnel, Vendors and corporate AP department

  • Point of Contact for vendor payment inquiries

  • Complies with guidelines for proper coding of invoices to general ledger expense accounts and updates to inventory records.

  • May assist in AP accrual general ledger entries as required to correct errors.

  • Clarifies any questionable invoice items, prices, or receiving signatures; obtains proper information and/or data regarding invoice payments.

  • Verifies all addresses and federal ID numbers of vendors if available; calculates all extensions and totals on invoices, calculating and taking discounts when applicable; verifies all coding, reviews invoices and requisitions for satisfactory payment approval, checking vendor files for any previous payments; assigns voucher numbers.

  • May prepare vouchers listing invoice number, date, vendor address, and federal ID number, item description, amounts, and coding per accounting policies and procedures.

  • Maintains copies of vouchers, invoices, or correspondence necessary for files.

  • Distributes mail, email, and facsimiles, both inbound and outbound

  • Responsible for proper electronic filing of all AP documentation

  • Order and maintain office supplies and equipment for multiple locations within the Program

  • Assist the Program Finance team with other financial functions such as month end financial close and various cost tracking functions as required.

EDUCATION & EXPERIENCE:

  • Associates Degree with 3+ years directly related experience (or equivalent combination of education/training and experience)

  • Must be flexible and willing to move between projects and tasks quickly and as needed

KNOWLEDGE & SKILLS:

  • Proficient skills with MS Office Suite

  • Excellent attention to detail, ability to manage own time effectively, produce work of the highest quality, and meet deadlines consistently

  • Must have knowledge of office procedures and good writing and verbal skills

  • Excellent customer interface skills

  • Excellent problem-solving skills

  • Must have excellent oral and written communication skills

  • Must be able to obtain and maintain a level of security clearance required by the Government.

  • Experience with financial and/or inventory software programs.

JPATS Logistics Services, LLC.

www.jls-llc.com

JPATS Logistics Services, LLC. (JLS), provides Contractor Logistics Support (CLS) under the Contractor Operated and Maintained Base Supply (COMBS) services for the Joint Primary Aircraft Training System (JPATS) T-6A/B/D program (“T-6 Program”). Our company’s capabilities combine relevant experience in scope, magnitude, and complexity to accomplish superior CLS services to our customer. JLS offers proven industry best practices to provide the Government the most efficient and cost-effective solution to the JPATS COMBS requirements. JPATS Logistics Services, LLC is a wholly owned subsidiary of IAP Worldwide Services, Inc.

JLS/IAP is an EOE, including disability/vets.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Required SkillsRequired Experience