Executive Assistant II, Employee Onboarding and Administration

2 weeks ago

Seattle, United States Amazon Full time

We are looking for an exceptional, well-organized and self-motivated Executive Assistant to support two Directors the Employee and Administration Organization which is part of the broader Amazonian Experience and Technology (AET) org. In the role, you will have the opportunity to work in partnership with leaders and key business partners across multiple regions. This exciting role requires attention to detail, great organization and prioritization skills, the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders is important, as is the ability to be flexible and change direction seamlessly all while having fun. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You will need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

Responsibilities for this position include calendar management and scheduling meetings across multiple time zones, handling expenses, multi-tasking during ad hoc projects, preparing documentation for meetings; assisting with presentations and a variety of other day-to-day administrative tasks on behalf of the supported leaders.

Key job responsibilities
- Manage complex calendar and scheduling to support teams in multiple locations
- Manage domestic and international travel
- Manage expense report coordination and submission
- Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
- Ensure the timely completion of critical tasks and follow up on outstanding matters.- Ensure the timely completion of critical tasks and follow up on outstanding matters. as a liaison for direct reports
- Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
- Help to develop & maintain new mechanisms within the team

We are open to hiring candidates to work out of one of the following locations:

Seattle, WA, USA

- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications

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