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Office Manager
2 months ago
ENSCO Inc is a diverse engineering and technology company that provides engineering, science and advanced technology solutions that guarantee mission success, safety, and security to governments and private industries worldwide. Our Colorado Springs offices support a diverse range of Department of Defense Contracts and customers. To assist with our success, we are seeking an Office Manager for our Colorado Springs office.
Duties will include:
Customer service focused - Our employees are the Subject Matter Experts (SME) who work on the SE&I Team; the Office Manager will work directly with our employees and customers to provide support for facilities, equipment, and resources; our customers are also the guests to the facility-Government, ENSCO, subcontractors and other contractors.
Collaboration-Key to managing a successful office; need close collaboration / coordination with Security, Program Manager, Site Lead.
Communication-Keep Security, Program Manager, and Site Lead informed of any situations, problems, or personnel issues; keep the Program Manager / Supervisor informed on status of assigned tasks; provides regular feedback on office environment and morale.
Accountability-Ensuring assigned tasks are thoroughly completed; that personnel have needed resources; coordination / collaboration is taking place; priorities are understood and followed.
Initiative-Taking initiative to improve workplace environment; soliciting inputs from management and employees for improvements; ensuring our guests have what they need.
Primary Duties & Responsibilities:
• Responsible for all facilities in Colorado Springs, Colorado.
• Customer Support
o New / Departing Team Member processes - Coordinate efforts for New and Departing team members to include, but not limited to, providing improvements to the onboarding process and ensuring that all support teams are aware of changes
o Meetings - Provide a face of the organization in the coordination, scheduling, and facilitation of meetings for ENSCO staff, government personnel, subcontractors, and other contractors. Professionalism and customer focus are a critical element of our success.
o Provide guidance for issues which includes, but not limited to, acting as the interface between program leadership and support teams such as IT, security, and facilities.
o Promote internal communication and employee morale.
• Facility Management
o Property Management - Ensure that all ENSCO and government property is tracked and properly labeled. Provide improvements to the existing process to ensure compliance to all DoD and other organization requirements.
o Coordinate facility maintenance with ENSCO staff, the customer, and the property management teams.
o Track and coordinate maintenance on ENSCO owned equipment.
o Coordinate visits with ENSCO Security and the property management teams.
o Shipping and receiving - Ensure that mail is checked, process packages once they arrive and ship out ENSCO equipment as needed.
o Coordinate with special events with executive staff and senior staff.
o Ensure that office supplies and breakroom supplies are kept stocked.
o Ensure that the copy machines are up and running.
o Coordinate with housekeeping to ensure that the facilities are kept to high standards.
• Conference Rooms
o Maintain conference room schedules assisting ENSCO staff, government partners, and subcontractors.
o Ensure that the conference rooms are functioning properly and are ready for use. This includes coordinating facility shared conference rooms.
o Need to be able to trouble shoot the different systems in the conference rooms when an issue arises.
• Purchasing
o Produce purchase requisitions from requests for items needed which include, but not limited to, furniture, common software, expensive supplies, and services needed.
o Complete expense reports / credit card reconciliation.
o Report to ENSCO Procurement once purchases have been completed.
o Procure services as necessary for daily operation of the facilities.
o Employee Point of Contact (POC) for all employee office supplies and needs.
Qualifications Required (Skills)
Minimum of 3 to 5 years of office related experienceExperience with Microsoft Office suite of toolsAbility to research, evaluate, interpret, and apply rules, regulations, and procedures to a variety of situations and to recommend timely and economical solutions.Ability to communicate clearly, concisely, and with technical accuracy, both orally and in writing, as well as work in a professional manner with peers, management, contractors, academia, and other agencies.Strong written and verbal skillsAble to move furniture and equipment weighing up to 75 poundsMUST BE ABLE TO OBTAIN & MAINTAIN DOD SECRET CLEARANCE, FOR WHICH YOU MUST BE A U.S. CITIZEN.
Qualifications Desired
Bachelor's DegreeActive Secret or TS/SCI clearanceExperience managing SharePoint siteNational Property Management Certification#LI-MM1
Benefit Highlights
• Annual education tuition reimbursement
• 401(k) Plan with up to 6% dollar-for-dollar company match
• Medical, dental and vision insurance
• Spending Accounts - FSA, Dependent Care FSA, and HSA
• Leave available for holidays, bereavement, jury duty, military service, family medical leave, and as required by State law
• Paid Time Off
• 100% Company paid Employee Assistance Program and life, disability, accidental death and dismemberment, business travel accident, and professional liability insurance (employee only)
• Other voluntary programs, including supplemental life, auto and home insurance, and legal program
• Computer purchase discount
• Recognition and reward programs
• Patent awards
• Technical paper awards for presentations and publications
• Recruitment awards
• Length of service awards
• Community service recognition
Division Description
For more than 50 years, ENSCO has been providing leading-edge engineering, science and advanced technology solutions to governments and private industries worldwide.
ENSCO prides itself in creating and applying advanced technologies for mission success. We provide systems engineering, integration, and advanced technology services to transform the future safety, security, and resiliency of critical missions on the ground, in the air, in space, and in the information systems that connect these domains.
We foster top science and engineering talent, cultivating the ideas of our employees and customers to deliver leading-edge R&D, products, and services to create an environment where employees can tackle our customers' most difficult problems in creative ways.
Learn more about ENSCO: www.ensco.com
Strength in Diversity
ENSCO, Inc. and its wholly owned U.S. subsidiaries are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.
