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Practice Coordinator, Intellectual Property

2 months ago

Austin, United States Norton Rose Fulbright Full time

Practice Group / Department:

Office Administration, Austin

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Practice Coordinator in the Austin, TX office will support lawyers in our Intellectual Property practice. This position entails a range of responsibilities and challenges that require strong communication and troubleshooting abilities and strong administrative, multi-tasking, and client-service skills. The ideal candidate will have several years' experience in patent prosecution in a law firm or corporate IP department, will take initiative, have integrity, and will be dependable. Overtime and flexibility in schedule may be required from time to time.

Responsibilities include, but are not limited to:

  • Draft and submit filings with the US Patent and Trademark Office (USPTO)

  • Document production including formatting, editing and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.

  • Proofread documents, correspondence, etc. for content, grammar and accuracy

  • Organize client files in paper form and/or electronically via the firm's document management system (FileSite)

  • Process new client/new matter and conflict search requests using the firm's InTapp application and prepare engagement letters

  • Enter, edit and transfer lawyer time entries in Epoch, as requested

  • Assist with the preparation of monthly client invoices including edit, finalize and submit for e-billing, as necessary

  • Assist with docketing and maintain lawyers' calendars

  • Coordinate lawyer travel arrangements including air, hotel and car reservations

  • Process and manage lawyer expenses utilizing the firm's Chrome River application

  • Serve as the liaison to clients and government agencies via verbal and email correspondence as directed

  • Schedule client and firm meetings including coordinating audio/video conference meetings and catering needs

  • Convert/scan documents to electronic format

  • Internet research, as requested

  • Assist with CLE registration including obtaining approval, registering, calendaring andprocessing payment

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

  • Minimum five years of Intellectual Property Patent Prosecution experience required

  • Some experience in IP patent litigation required

  • Experience with e-filing with court and USPTO

  • Proficient with Microsoft Office Suite

  • Excellent organizational skills and attention to detail

  • Strong written and verbal communication

  • Experience working with lawyers in international legal practices

  • Ability to work harmoniously and effectively with others as part of a team

  • Exercises confidentiality and discretion

  • Maintains a calm and professional demeanor at all times

  • Demonstrates good judgment and strong interpersonal skills

  • Self-starter who is committed to the job, with flexibility to work overtime as needed

  • High school diploma is required, some college is preferred

Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

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Equal Employment Opportunity | EEO is the Law - Supplement | Pay Transparency


Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Applicants with disabilities are encouraged to inform a Recruiting Representative if they require a reasonable accommodation to perform a job for which they are otherwise qualified.