Principal's Secretary

4 weeks ago

Evergreen Park IL, United States Illinois Association Of School Full time

Duties Administrative Support

  • Manage the Principal's calendar, schedule appointments, manage evaluation calendar, and coordinate meetings.
  • Prepare correspondence, reports, and other documents as directed by the Principal.
  • Handle incoming calls, emails, and inquiries, providing information or directing them to the appropriate staff.
  • Help coordinate the summer school calendar with the Principal.
Record Keeping
  • Maintain accurate and up-to-date student records, attendance logs, and other administrative records.
  • Assist in the preparation and distribution of official school documents.
  • Manage confidential information in compliance with school policies.
Communication
  • Serve as a liaison between the Principal, staff, students, parents, and the broader community.
  • Prepare and disseminate information through newsletters, announcements, and other communication channels.
  • Coordinate communication related to school events, meetings, and special announcements.
Event Coordination
  • Assist in the planning and coordination of school events, meetings, and conferences.
  • Prepare materials, agendas, and logistics for AP testing, meetings, and events.
  • Collaborate with other staff members to ensure the smooth execution of school activities.
Budget Assistance
  • Assist in managing the budget for the Principal's Office, including tracking expenses and reconciling accounts.
  • Process purchase orders, invoices, and financial transactions as needed.
Student and Parent Interaction
  • Greet and assist students, parents, and visitors to the Principal's office.
  • Address inquiries from parents and provide information on school policies and procedures.
  • Assist with the enrollment and registration process.
  • Provide work permits to students and community members.
General Office Duties
  • Manage office supplies, ordering as needed.
  • Perform general clerical tasks such as filing, photocopying, and data entry.
  • Other duties as assigned.
Qualifications
  • High school diploma; additional certification in office management or related field is a plus.
  • Proven experience as an administrative assistant or secretary.
  • Proficiency in office software (Microsoft Office Suite, Google Workspace).
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Discretion and confidentiality in handling sensitive information.
  • Such alternatives to the qualifications as the Board of Education may find appropriate and acceptable.
Salary/Benefits Commensurate with experience and qualifications. How to Apply Apply online at Link to District/Third Party Online Application Web Page School District Position Website ILearn Link ILearn Report Card Link District Report Card Job Posting Date 2/2/2024 Start Date 7/1/2024

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