Administrative Coordinators/ Full-Time

4 weeks ago

Charlotte NC, United States Performance Staffing Solutions Full time

Administrative Specialist*
*Summary:* To assist in the daily office responsibilities and to provide administrative support to department management.
*Assists with booking travel for Variable Operations teammates as needed
· Assists with processing expense reports for Variable Operations teammates in a timely manner and following company policies
· Assists with processing invoices and billing back to appropriate departments as needed
· Prepares correspondence, reports, and other documents as assigned
· Prepares for meetings with both internal teammates and vendor partners, including setting up conference rooms, Booking video conferencing and ordering catering
· Prepares all meeting logistics for 5+ regional conferences each year (attendees range form 80-150 people) - this includes securing meeting space, travel, catering, teammate registrations, etc.
· Operates office machines
· Assists in the production and distribution of Variable Operations collateral materials
· Participates in required training
· Complies with Company policies and procedures
· Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.
· Reasonable accommodations may be made to enable individuals with medical conditions to perform the essential functions.
*Bachelor Degree
*Desired Work Experience:*
Previous administrative or office experience desired. Computer Skills:*
Advanced skills in Microsoft Office products.
Ability to learn and utilize web based applications.
*Scheduled shifts may include evening hours, weekends, and holidays.
*Duties are performed primarily at a desk in an office environment. Work includes frequent clerical and administrative assignments and interaction with office and company personnel.
*Verbal and Writing Ability:*
Diversity _is strength, and when we trust and respect one another we can work as a team to achieve at a high level.
_Job Type: Full-time
Dental insurance
* Day shift
* Monday to Friday
Administrative: 3 years (Required)
Ability to Relocate:
* Relocate before starting work (Required)

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