Construction Project Coordinator

4 weeks ago

Hershey PA, United States System One Full time

System One is hiring a Construction / Facilities Project Coordinator our client in Hershey. They are a well known learning institution dedicated to making a difference in the life of a child. This is contract to possible hire position Project Coordinator overview Perform diverse administrative duties to support the Facilities Management Asset Renewal. Set-up construction project files, maintain files from Pre-Construction through Close-Out. Set-up construction email folders, maintain and respond as needed. Responsible for Asset Renewal email folder. Maintain electronic project documents in MHS V:Drive and ProCore, project management software. Perform contract development through execution process. Perform service requests and work orders for Facilities Management. Preparation of Invitation to Bid for Construction Projects. Work with vendors from confirmation of bidding through creating the bid comparison sheet to provide to Procurement for project award. Generate contracts and purchase orders, input information into Peoplesoft for routing approval. Created a system to establish a new process for generating and maintaining Master Agreements for MHS approved preferred vendors. Assist Project Managers in requested tasks daily. Reconcile project costing by maintaining BAR Report. Close contracts and purchase orders once the project is paid for in full and directed by the Project manager. Schedule and attend meetings and generate/distribute minutes to all project team members. Assist with 11-month walk through meetings, creating and maintaining punch list. Assist with compilation of project closeout information. Responsible for receiving inventory for Purchase Orders. Keep the Project Manager and other team members informed about the administrative status of the project and any issues that may impact the Milton Hershey School. Project Coordinator Requirements Efficiently create Word, Excel, and PowerPoint documents as requested. Experience with Construction or Facilities renovations experience. Excellent communication skills #M1

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