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Assistant Controller

1 month ago

Middletown NY, United States Mental Health Association Full time

Chief Financial Officer
Under the direction of the Chief Financial Officer, oversee and ensure efficient and accurate daily operations of the Accounting office. Maintain the General Ledger; Supervise the Accounting & Payroll Coordinator, the Budget & Grants Assistant, and the Senior Accounts Payable Clerk. Support the overall functions of the Accounting Department.
Perform duties while actively promoting an environment consistent with MHA's Cultural Equity Policy and WELCOME Orange.
Supervise Accounting Staff including Accounting & Payroll Coordinator, Budget & Grant Assistant and Senior Accounting Clerk. As needed serve as first backup for all functions performed by staff supervised.
Responsible for interviewing, hiring, and training personnel, generate formal written employee evaluations annually, provide weekly supervision and ongoing support to staff.
Responsible for the maintenance and accuracy of the General Ledger. Monitor all expense related transactions and assist with monitoring and review of revenue transactions.
Review and approve all check runs for processing including bi-weekly, weekly, and electronic payments, including monthly credit card and store account statements, in accordance with Accounting Policy & Procedure.
Review and approve documentation for monthly vouchers for all Housing & Urban Development (HUD) funded programs.
Complete assigned permanent account reconciliations and review and ensure reconciliation of sub accounts assigned to staff are completed and follow up is done monthly. Review and approve Journal Entries developed and entered by supervised accounting staff. Review and ensure maintenance of agency schedules including asset depreciation schedule, lease schedules and review proposed adjustments.
Reviews and assists Accounting & Payroll Coordinator with processing of payroll.
Review completed payroll packet including all documentation, time/allocation, mileage sheets, overtime requests, payroll change forms etc. Ensure payroll is approved, locked, and transmitted in a timely fashion.
Ensure payroll records and related data are maintained in both paper and electronic form in accordance with legal guidelines.
Oversee and review monthly bank reconciliation for agency bank accounts.
Review, process, and maintain documentation for voided checks including processing stop-payment requests for all agency bank accounts.
Ensure Fund-EZ is updated with information as necessary, including reviewing new vendor/client entry, ensuring maintenance of W-9 file, maintaining, and updating the chart of accounts.
Maintain a working knowledge of HUD regulations and ensure adherence to regulatory documentation and bookkeeping requirements.
Prepare financial reports for management and provide analysis of reports as assigned and requested.
Review and assist with development of grant and contract budgets and budget modifications.
Meet with program staff as necessary, no less than once a quarter, to discuss budget spenddowns and/or to provide assistance/support in regard to their budgets for assigned programs.
Coordinate review and updating of Accounting Policy & Procedures on an annual basis to ensure accordance with GAAP and applicable funding source regulations Local, State, Federal.
Assist with all relevant functions in preparation for the annual Independent Financial Audit.
Assist with annual purge of accounting files.
In the absence of the Chief Financial Officer oversee the Finance/Accounting Department.
Offer back up to support accounting functions; including but not limited to distribution of petty cash, signing out of store account cards to staff, and tasks related to the Revenue Cycle. All functions are to be in accordance with Accounting Policies & Procedures.
Answer MHA's main office phone as needed.
supplemental functions and the essential requirements for the performance of this job. Master's Degree in related field with 5 years of experience in accounting
Bachelor's Degree in related field with 6 years of experience in accounting.
Associate degree in related field with 8 years of experience in accounting.
Minimum of 2 years of not-for-profit or fund accounting required. Humans Services Accounting Experience preferred.
Full understanding of the general ledger through the trial balance, including accruals and reversals, interface of subsidiary ledgers to the general ledger and reconciliation of accounts required.
Experience with grant management including Housing and Urban Development (HUD) preferred.
Experience with payroll processing a plus.
Proficiency in Microsoft Excel, Word and Outlook required.
Proficiency in Microsoft Access and PowerPoint a plus.
Paid holidays, paid time off and sick leave according to MHA policy.
$MHA), is a private, not-for-profit organization seeking to promote the mental health and emotional well-being of Orange County residents. Under the leadership of a voluntary Board of Directors, MHA's staff members, consultants and volunteers provide free mental health and safety net services to Orange County residents each year.
MHA is an agency that understands that its workforce is vital to our community and the mission of our agency. 4) 14 Paid Holidays which includes 1 Floating Holiday
Medical / Dental / Vision / Flexible Spending Account-Health Saving Account / Dependent Care / Life Insurance / Supplemental Insurance for Medical Expenses.
7) Numerous opportunities extended for staff development and career growth.
Licensed clinicians and bilingual staff are particularly sought. As an agency that provides 24/7 services, numerous shifts are also available.
MHA's staff are trained to offer compassion, inspire hope and teach the skills needed to overcome challenges.