Administrative Coordinator, Event and Conference Management
3 weeks ago
Administrative Coordinator, Event and Conference Consultant Event and Conference Management, Procurement
Full-Time, Springfield, MA or Boston, MA (Hybrid)
In this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On occasion you will be asked to support Boston and Springfield based events from planning to on-site execution. In addition to data-entry, database management, reporting, review of event related specs for accuracy, proposal creation, cross reference reporting, filing, and scheduling, you will perform duties such as supply inventory, shipping, and event email inbox management.
MassMutual’s Event and Conference Management team manages all MassMutual sponsored conferences, events, and meetings from discovery through execution. Our strategy is to streamline event management, identify cost savings, and seamlessly execute MassMutual sponsored events.
The team is comprised of highly collaborative, seasoned event planning, production, and registration professionals. The ECM team works with the enterprise to support the end-to-end process of sourcing, planning, and executing the meeting/event. The ECM team partners closely with senior leaders and functional event teams to enhance overall event experience while creating efficiencies and lowering risk for all meeting formats (in-person, virtual, & hybrid).
Support the Event and Conference Director and Team with basic administrative tasks to maintain event project timelines.
Maintain electronic files, event database, and project management system.
Manage and respond to emails in event related email inboxes.
Maintain and reorder event related supplies.
Upon request handle shipping of event related materials to and from events.
Resolve administrative problems by coordinating preparation of reports, analyzing data, and finding solutions.
Update CVENT (Event management platform) as needed with updates to event dates, location, and budget numbers.
Update events in Airtable project management system and keep records updated.
Review final contracts for important dates and add calendar reminders to ECM planners’ calendars with important events dates (rooming lists due, deposits due, final guarantees, etc.
Work independently and within a team on special projects, which could include presentations or proofreading.
Event planning support upon request for small to mid-sized meetings and events.
2+ Years experience with Microsoft Office 365 and Sharepoint
~1+ years of event management experience.
3+ years of years of event management experience. Experience with CVENT Event Management Software and Airtable/Project Management Software
Regular meetings with the Event and Conference Management Team
Networking opportunities including access to Asian, Hispanic/Latinx, African American, women, LGBTQIA+, veteran and disability-focused Business Resource Groups
Access to learning content on Degreed and other informational platforms
MassMutual is an Equal Employment Opportunity employer Minority/Female/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. Note: Veterans are welcome to apply, regardless of their discharge status.
If you need an accommodation to complete the application process, please contact us and share the specifics of the assistance you need.
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Springfield, MA, United States MassMutual Full timeAdministrative Coordinator, Event and Conference Consultant Event and Conference Management, Procurement Full-Time, Springfield, MA or Boston, MA (Hybrid) The Opportunity In this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On occasion...
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Springfield, United States MassMutual Full timeAdministrative Coordinator, Event and Conference Consultant Event and Conference Management, Procurement Full-Time, Springfield, MA or Boston, MA (Hybrid) The Opportunity In this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On...
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Springfield, United States MassMutual Full timeAdministrative Coordinator, Event and Conference Consultant Event and Conference Management, ProcurementFull-Time, Springfield, MA or Boston, MA (Hybrid)The OpportunityIn this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On occasion you...
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Springfield, MA, United States MassMutual Full timeAdministrative Coordinator, Event and Conference Consultant Event and Conference Management, ProcurementFull-Time, Springfield, MA or Boston, MA (Hybrid)The OpportunityIn this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On occasion you...
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Springfield, MA, United States MassMutual Full timeAdministrative Coordinator, Event and Conference Consultant Event and Conference Management, ProcurementFull-Time, Springfield, MA or Boston, MA (Hybrid)The OpportunityIn this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On occasion you...
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Springfield, United States MassMutual Full timeAdministrative Coordinator, Event and Conference Consultant Event and Conference Management, Procurement Full-Time, Springfield, MA or Boston, MA (Hybrid) The Opportunity In this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On...
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SPRINGFIELD, United States MassMutual Full timeAdministrative Coordinator, Event and Conference Consultant Event and Conference Management, ProcurementFull-Time, Springfield, MA or Boston, MA (Hybrid)The OpportunityIn this role as Administrative Coordinator/Event and Conference Consultant you will provide administrative support to the director and team of event and conference planners. On occasion you...
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