Support staff office associate

3 weeks ago

Washington DC, United States cnhs Full time

Description: The Project Associate will coordinate construction projects as needed in conjunction with the Program Director/Manager, Construction . Coordinate programmatic services leading to the support of training programs, and will be required to provide general office administration. support to Division. Manage administrative tasks to involve working with various hospital systems on behalf of the Division for financial transactions, HR, software tracking, scheduling and other logistical coordination as needed.
Qualifications: Minimum Education
Bachelor's Degree (Required)
Minimum Work Experience
2 years Project coordination (Required)
Required Skills/Knowledge
Demonstrated ability to simultaneously perform multiple assignments.
Detail oriented with excellent organizational skills.
Strong experience in Microsoft Word, PowerPoint and Excel.
Understanding of databases.
Solid writing, editing, and analytic skills.
Ability to adhere to deadlines.
Prior research experience.
Understand the concept of time management and supervised independence.
Interface with faculty , trainees, and employees on a professional level.
Ability to grow with software innovations, an interest in innovative publishing, ability to provide technological solutions, and a willingness to provide assistance when necessary.
Functional Accountabilities
Project Management
~ May be required at times to manage several high-level and time-sensitive projects concomitantly requiring excellent time management ability.

~ Provide a resource environment for faculty, trainees and other employees for academic pursuits through research and by providing materials which assist faculty and staff in academic endeavors.

~ Plan, promote, execute, complete, and debrief projects in consultation with the Manager to maintain a sense of ownership and pride.

~ Attend project meetings when appropriate.

~ Upon request, the project associate will provide assistance to projects which are newly created for the office.

Administrative Support
~ Assist program director with the management of office activities associated with program.

~ May interact with web developer on maintenance of web based information sharing and informatics; may assist with external website maintenance and upkeep.

~ Be required to perform duties which ensure successful and comprehensive completion of multifunctional projects; these may include any number of tasks which are above and beyond simple office management.

~ Perform a variety of administrative duties which include answer phones, respond to general email inquiries, copy, fax, distribute mail, protect office records, file, and other duties.

~ Prepare documents , purchase supplies and office equipment.

~ Maintain familiarity with accounting procedures.

Customer Relations
~ Serve as a bridge between other professionals and CRI/CNMC faculty and staff.

~ Maintain a friendly, solution oriented, creative attitude, especially in dealing with difficult personalities.

~ Interface with others to routinely coordinate and facilitate solutions with internal and external stakeholders.

Safety
~ Speak up when team members appear to exhibit unsafe behavior or performance

~ Continuously validate and verify information needed for decision making or documentation

~ Stop in the face of uncertainty and takes time to resolve the situation

~ Demonstrate accurate, clear and timely verbal and written communication

~ Actively promote safety for patients, families, visitors and co-workers

~ Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Organizational Accountabilities
Scheduling
~ Assist Division staff with scheduling of meetings and conference room logistics as needed.

~ Maintain Executive Director’s calendar , schedules and appointments without prior approval based on knowledge of manager ’s responsibilities and issues of importance.

Organizational Commitment/Identification
~ Partner in the mission and upholds the core principles of the organization

~ Committed to diversity and recognizes value of cultural ethnic differences

~ Demonstrate personal and professional integrity

~ Maintain confidentiality at all times

Customer Service
~ Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication
~ Demonstrate collaborative and respectful behavior

~ Partner with all team members to achieve goals

~ Receptive to others’ ideas and opinions

Performance Improvement/Problem-solving
~ Contribute to a positive work environment

~ Demonstrate flexibility and willingness to change

~ Identify opportunities to improve clinical and administrative processes

~ Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility
~ Use resources efficiently

~ Search for less costly ways of doing things

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