Executive Office Coordinator

3 weeks ago

Washington DC, United States American Society of Association Executives (ASAE) Full time

Summary/Objective:

ASAE helps associations, and the professionals who lead, manage, and work in them, transform society through the power of collaboration. We are looking for someone to join our team as the Executive Office Coordinator. Candidates must be able to work in a diverse, inclusive, and collaborative environment where colleagues are engaged, respect and support each other, hold themselves accountable, and celebrate their work.

Reporting to the Director, Executive & Board Operations, this role would be responsible for providing administrative support to the Executive Office. The ideal person for this role thrives on taking initiative, coordinating details and logistics, managing deadlines, and building relationships.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Executive Office Support:

  • As the Coordinator, your daily functions will include, but are not limited to, providing administrative, scheduling, and travel support for the Executive Office 
  • Coordinate the meeting/travel schedule 
  • Planning and executing calendaring functions for virtual and in-person meetings and events 
  • Coordinate all domestic and international travel arrangements 
  • Assist with scheduling and logistics for internal and external meetings 
  • Coordination of travel reimbursements/expense reports 
  • Assist Core Team members with administrative tasks (travel, document formatting, expense reports, etc.) 
  • Assist with preparing of PowerPoint presentations and/or Excel documents, as needed 
  • Coordinate logistics for all committee meetings as needed 
  • Assist with coding and processing of invoices 
  • Assist with coordination of conference center activities, as needed 
  • Other duties as assigned. 

Essential Skills:

  • High degree of professionalism and discretion
  • Superior attention to detail
  • Strong communication skills, written and verbal 
  • Superior commitment to customer service
  • Advanced skills in Microsoft Word, Outlook and Powerpoint
  • Moderate skills in Microsoft Excel
  • Versatile and reliable starter with first rate organizational skills 

 
Supervisory Responsibility 
This position has no supervisory responsibilities

 
Physical Demands
No physical demands for this position other than those typical for an office environment

 
Position Type and Expected Hours of Work 
This is a full-time position. Flexible work schedule is available

Travel 
No travel is expected for this position

 
Required Education and Experience

  • A bachelor's degree preferred or equivalent combination of work experience, training and certifications
  • The ideal candidate must have at least three to five years of experience in the coordination and administration of projects, training, events and/or meetings

 

Preferred Education and Experience 

  • Association-based work experience a plus

 

Work authorization
Must be able to work legally in the United States without sponsorship

Benefits Offered:

  • Flexible Work Hours
  • Casual Dress Code
  • Medical, Dental, Vision
  • Prescription Plan
  • Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Health Savings Account
  • Generous 401k Retirement Plan
  • Life and AD&D Insurance
  • STD/LTD
  • Employee Assistance Program (EAP)
  • AFLAC
  • Legal and Identity Theft Plans
  • Company Paid Professional Development
  • Tuition Reimbursement
  • Computer Purchase Program
PandoLogic. Category:Administrative, Keywords:Receptionist, Location:Washington, DC-20001

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