Project Assistant

3 weeks ago

Durham NC, United States Greene Resources Full time

Job Number: 47221

Project Assistant

Job Description:

Our client, a global research non profit, is looking for a new project assistant to support two of their leaders. This person will be responsible for coordinating and implementing project deliverables within the EDIB (Equity, Diversity, Inclusion, & Belonging) program, collaborating with the Head of EDIB and the Program Leads for Racial Justice & Equity (RJE) and Employee Resource Groups (ERG). This position is a full-time contract opportunity, with the potential to convert to a direct hire role. It offers remote flexibility and growth potential.

Responsibilities:

  • Coordination and scheduling of project, team, and key partner meetings

  • Ownership and coordination of EDIB team calendar

  • Manage schedules, vendor invoices and logistics for multiple training courses and Employee Resource Group events. Includes forming effective relationships with vendors and facilitators.

  • Coordinate logistics for 3-6 in-person team meetings annually (# of attendees can range from 6-35). Includes but is not limited to:

  • Reserving appropriate space/rooms

  • Managing the meeting invitation and RSVPs

  • Catering & dietary restrictions

  • AV arrangements (Zoom, powerstrips, projectors, etc.)

  • Dinner reservations

  • Note taking

  • Ordering any necessary supplies

  • Communicating logistics information to attendees (Agenda, charge code, travel info, etc.)

  • Book travel for team members as needed

  • Manage purchasing logistics

  • Documentation and summarization of project and team meeting notes and action items

  • Ownership and coordination of team SharePoint sites

  • Monitor EDIB mailbox and respond to inquiries or direct to appropriate party as needed

  • Ensure timely deliverables and escalate issues in an appropriate and timely manner

Education Requirements:

  • Bachelors Degree with 2-3 years of relevant work experience; or 4-6 years of relevant work experience

Desired Background/Skills:

  • Ability to prioritize effectively and renegotiate due dates as necessary

  • Intermediate knowledge and skill with MS Word, Outlook, PowerPoint, Excel

  • Experience in project coordination

  • Able to give and receive effective, timely feedback

  • Proven ability to collaborate effectively across groups of multiple partners

  • Ability to set and elicit clear expectations

  • Strong client relationship and interpersonal skills

  • Strong writing skills and abilities

  • Strong attention to detail

  • Basic to intermediate knowledge and skill with Zoom, Teams, and SharePoint

  • Strong ability to self-organize and help keep others organized

  • Proven ability to focus effectively while managing and supporting multiple projects

  • Strong ability to take initiative, partner, and influence

  • Culturally sensitive and respectful

  • Continuous learner

Qualifications:

  • 2-3 or more years of experience working with project teams and matrix environments

  • Extremely strong calendar management experience

  • Intermediate-level (or better) experience with Outlook

  • Passion for and interest in issues related to Equity, Diversity, Inclusion & Belonging and Racial Justice

  • Excellent ability in communication (verbal and written) and presentation skills

Other Information:


We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

This client is a U.S. government contractor with specific controlled-access facilities that must register non-U.S. Persons; therefore, all visitors to those facilities must declare their nationality and citizenship upon arrival at, and before entering. Depending on the work location, candidates selected to interview may be required to complete 'Government Contractor Controlled-Access Facility Questionnaire' before visiting the client facility.

  • Assistant Project Manager

    1 month ago

    Durham, United States John Moriarty & Associates Full time

    JMAV’s projects are fast-paced and challenging and allow our team members to grow into their roles to meet the varied requirements of construction within close-knit project teams. As an Assistant Project Manager, you will assist the project team using your skills in technology and critical thinking to advance the project goals. You assist in planning,...

  • Assistant Project Manager

    1 month ago

    Durham, United States John Moriarty & Associates Full time

    JMAV’s projects are fast-paced and challenging and allow our team members to grow into their roles to meet the varied requirements of construction within close-knit project teams. As an Assistant Project Manager, you will assist the project team using your skills in technology and critical thinking to advance the project goals. You assist in planning,...

  • Project Engineer

    3 weeks ago

    Durham, United States John Moriarty & Associates Full time

    The Project Engineer assists the Project Manager on assigned construction projects. The position performs routine daily activities and gathers and distributes information to subcontractors, consultants, architects, and clients. Candidates must be flexible and adaptable team-players, and have strong communication and client service skills. Work will be...

  • Project Engineer

    1 month ago

    Durham, United States John Moriarty & Associates Full time

    The Project Engineer assists the Project Manager on assigned construction projects. The position performs routine daily activities and gathers and distributes information to subcontractors, consultants, architects, and clients. Candidates must be flexible and adaptable team-players, and have strong communication and client service skills. Work will be...

  • Project Engineer

    1 month ago

    Durham, United States John Moriarty & Associates Full time

    The Project Engineer assists the Project Manager on assigned construction projects. The position performs routine daily activities and gathers and distributes information to subcontractors, consultants, architects, and clients. Candidates must be flexible and adaptable team-players, and have strong communication and client service skills. Work will be...

  • Project Engineer

    3 weeks ago

    Durham, United States John Moriarty & Associates Full time

    The Project Engineer assists the Project Manager on assigned construction projects. The position performs routine daily activities and gathers and distributes information to subcontractors, consultants, architects, and clients. Candidates must be flexible and adaptable team-players, and have strong communication and client service skills. Work will be...

  • Project Manager

    2 weeks ago

    Durham, United States Insight Global Full time

    Coordinate project activities across the organization to ensure successful business outcomes. Responsible for all aspects of the end-to-end project lifecycle: planning, definition, design, execution, and delivery. Collaborate with stakeholders to define project objectives, scope, budget, and key deliverables. Develop comprehensive project plans,...

  • Project Coordinator

    4 weeks ago

    Durham, United States WSP Full time

    This Opportunity WSP is currently initiating a search for a Project Coordinator to join our Earth & Environment Team serving strategic clients for multidiscipline projects across the region. This position will be based in our Charlotte, NC office. This position provides an opportunity to join a fast-paced team who provides solutions on environmental and...

  • Project Manager

    6 days ago

    Durham, United States EPC Services Company Full time

    Job DescriptionJob DescriptionEPC Services Company, a leading power/utility engineering consultant and construction firm, has immediate openings for full-time Project Managers throughout the country. This position is a professional project management position for individuals with strong skills related to the proactive and effective management of the...

  • Project Manager

    6 days ago

    Durham, United States LOGZONE, Inc. Full time

    Job DescriptionJob DescriptionSalary: Company Summary: LOGZONE is a premier SBA-Certified 8(a) Small Disadvantaged Business (SDB), and a Veterans Administration-Certified Service-Disabled Veteran-Owned (SDVOSB) firm. Since 2007, LOGZONE has provided services in Logistics and Materiel Management, Facilities Operations and Maintenance, Integrated Logistics...

  • Project Manager

    1 month ago

    Durham, United States Inizio Partners Corp Full time

    Job DescriptionJob DescriptionWe are currently recruiting for a Project Manager for a Zoom implementation (CONTRACT ROLE). Our client is a global leader in video collaboration and customer AV. Zoom Project Manager's main responsibility will be to manage the end to end project and ensure client satisfaction. Essential Functions:Project Delivery - The...

  • Assistant Superintendent

    4 weeks ago

    Durham, United States Right Build International Full time

    Job DescriptionJob DescriptionAssistant SuperintendentPOSITION SUMMARYThe Assistant Superintendent’s primary responsibility is to support the Superintendent and ProjectManager in the successful completion of assigned projects. The Assistant Superintendent participates in overseeing job site safety, quality, project scheduling, and communications with the...

  • Senior Project Manager

    6 days ago

    Durham, United States EPC Services Company Full time

    Job DescriptionJob DescriptionEPC Services Company, a leading power/utility engineering consultant and construction firm, has immediate openings for full-time Senior Project Managers in our Raleigh, NC office. Consideration for a remote-work arrangement will be based on a candidate's level of industry experience in Project Management.This position is a...

  • Agile Project Manager

    2 weeks ago

    Durham, United States ShiftCode Analytics Full time

    Intevriew : Phone and skype Visa : All apart from H1b and CPT The selected candidate will be allowed to work remotely until all staff return to site.Local Candidates only (Living within 1 hour from the location) candidate must have a local state id Desription: Responsibilities: Provide project management using agile practices and principles for various...

  • Senior IT Project Manager

    3 days ago

    Durham, United States Abt Associates Full time

    The World at Abt Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Global. Creating a more equitable world is no small task, but we are driven by big challenges. We are a team of 3,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by...

  • Associate Project Manager Operations

    3 weeks ago

    Durham, United States The Upper Deck Company Full time

    Job DescriptionJob DescriptionPOSITION SUMMARYThe Associate Project Manager position is an entry level project manager opportunity responsible for support in implementing projects in a Production environment. The responsibilities include partnering with internal departments and external parties to ensure adherence to project expectations. This position...

  • Project Development Engineer

    3 weeks ago

    Durham, United States PowerSecure, Inc. Full time

    Job DescriptionJob DescriptionIn the position of Project Development Engineer, the primary responsibility is to serve as the technical resource contact for the DI sales team in the pre-sale development of opportunity scope, costing, and application while meeting client design intent. They will also remain involved with project post-sale as a system technical...

  • Project Development Engineer

    2 weeks ago

    Durham, United States PowerSecure International Full time

    In the position of Project Development Engineer, the primary responsibility is to serve as the technical resource contact for the DI sales team in the pre-sale development of opportunity scope, costing, and application while meeting client design intent. They will also remain involved with project post-sale as a system technical resource as part of the...

  • Project Development Engineer

    3 weeks ago

    Durham, United States PowerSecure, Inc. Full time

    Job DescriptionJob DescriptionIn the position of Project Development Engineer, the primary responsibility is to serve as the technical resource contact for the DI sales team in the pre-sale development of opportunity scope, costing, and application while meeting client design intent. They will also remain involved with project post-sale as a system technical...

  • Project Engineer

    3 weeks ago

    Durham, United States McAdams Full time

    Job DescriptionJob DescriptionMcAdams is a full-service land planning, landscape architecture, civil engineering, transportation and geomatics firm located in North Carolina and Texas. We seek a partnership with our clients to create meaningful experiences through inspired design. Our employees are what makes McAdams different. We bring "experiences" to the...