Volunteer Services Senior Administrative Assistant

1 month ago

Freeport, United States CEDARS-SINAI Full time
Job Description

Job Summary

Responsible for administrative, clerical, and office activities that support volunteer programs. Performs a broad range of duties to support the facilitation of administrative workflow within the department. Supports multiple volunteer programs, staff members, and volunteers.

 

Primary Duties & Responsibilities 

  • Participates in administrative workflow, e.g., scheduling interviews and appointments, processing applications 
  • Staffs the front office, e.g., greeting, pointing the way, processing badges and uniforms 
  • Performs task-based roles, supporting the director, assoc. director, program administrators 
  • Engages in correspondence, calls, emails, data processing, supply orders, and badging 
  • Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department. 
  • Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate. 
  • Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials. 
  • Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and volunteer workforce and program planning and/or other department reports. May prepare summary of information or data. 
  • Distributes and disseminates information within the department and/or unit. 
  • Orders supplies and arranges for equipment maintenance. 
  • Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports. 
  • Establishes and maintains an internal filing system. 
  • May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG timecard editor within the department and or unit.

Qualifications

Education

HS Diploma/GED Required

 

Experience

Minimum of 2 years administrative or office experience required

Proficient use of Microsoft Office Suite

Very strong interpersonal skills

Keen attention to detail


Req ID : 3338
Working Title : Volunteer Services Senior Administrative Assistant
Department : Volunteer Services
Business Entity : Cedars-Sinai Medical Center
Job Category : Administrative
Job Specialty : Administrative
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $25.55 - $38.33

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