Business Operations

Business Operations & Accounting Associate At the YMCA of Montclair, we strive to be the Employer of Choice, provide World-Class Service, and be the Charity of Choice. The Business Operations & Accounting Associate will provide accounts payable, purchasing, and accounting support to the Finance Department in addition to maintaining records of IT equipment. They are responsible for the daily cash reconciliation and bank deposits for both the Park Street and Geyer Family YMCA locations. The incumbent also provides accounting and billing support to the Finance Department during the month‑end closing and during seasonal needs such as the annual financial audit, the swim team, and budget seasons.

Qualifications

2 years accounts payable or general accounting experience. Good figure aptitude and data entry skills.

Experience

with MS‑GP Dynamics Accounting or equivalent system experience. Excellent written and verbal communication skills. Meticulous with strong organizational skills. Ability to multitask in fast‑paced environments.

Open to change and willing to learn new skills. Ability to meet deadlines. Confidentiality required. Must have a CPR/AED and First Aid Certification, OR get certified within 90 days of employment.

Essential Functions Accounts Payable & Purchasing Support Codes invoices, vouchers, expense reports, credit card charges, check requests with correct general ledger codes conforming to standard procedures and ensuring proper entry into the financial system. Reviews purchase orders and assigns PO numbers to requisitions according to our standard procedures. Places orders through the commercial Amazon and WB Mason centralized accounts. Investigates and resolves problems associated with processing of invoices and purchase orders.

Prepares and executes A/P batches and aging reports to process checks, and ACH transactions. Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status. Communicates the resolutions of discrepancies to appropriate people. Provides support for internal and external audits.

Accounting & Billing Support Audits & inputs Journal entries to the accounting system for health, retirement, and payroll expense. Verifies, inputs, and reconciles end‑of‑shift cash receipts data daily in the accounting system from the point‑of‑sale system. Posts, tracks, codes, and inputs all miscellaneous cash and check receipts into the accounting system. Prepares the daily bank deposits.

Records all ACH and bank charges into the accounting system during the month‑end close. Executes the timely and accurate billing and collections of swim team members' fees assessed and owed. Office Management Support Maintains and updates records of IT equipment such as laptops, desktops, printers, and phones. Interfaces directly with key office vendors and establishes contracts and services needed for each Y location.

Attend required Abuse Risk Management training and adhere to procedures related to managing high‑risk activities and supervising members and participants. Follow employee and volunteer screening requirements and use screening instruments to screen for abuse risk. Provide employees and volunteers with ongoing supervision and training related to abuse risk. Provide employees and volunteers with regular feedback regarding their boundaries with consumers and require them to adhere to policies and procedures related to abuse risk.

Respond quickly to policy and procedure violations using the Y's disciplinary procedures, and respond seriously and confidentially to reports of suspicious and inappropriate behaviors, and follow mandated reporting requirements. Communicates to all employees and volunteers the Y's commitment to protect our members from abuse. Supports the annual budgeting process, including data entry to components and researching past activity in SGA. Cause‑Driven Leadership Competencies Communication & Influence Philanthropy Program/Project Management Volunteerism Required Certifications Must have a CPR/AED and First Aid Certification OR get certified within 90 days of employment.

Seniority level Entry level Employment type Full‑time Job function Management and Manufacturing Industries Non‑profit Organizations Location and Compensation Montclair, NJ $55,000.00–$60,000.00 #J-18808-Ljbffr