Purchasing Assistant Manager
4 weeks ago
Purpose; Scope of Responsibility:
As a Purchasing Assistant Manager, you will be responsible for managing the purchasing team to ensure that all purchasing activities are executed efficiently and accurately. This role involves completing the following management tasks:
Planning:
Understand meaningful information by analyzing the forecasts for upcoming demand from the Customers’ EDI Portals.
Develop and maintain purchasing plans in line with the company strategy and purchasing policies, procedures, and controls to ensure the company's compliance with relevant regulations.
Maintain yearly consumption data for raw materials, subparts, and import transportation costs.
Follow up the yearly goals for the team and monitor their progress.
Submit a Purchasing Plan requested by Hanwha HQ for the next year based on anticipated volume and pricing.
Inventory:
Manage materials and subparts inventory to maintain adequate inventory levels by setting proper safety stocks and monitoring inventory levels to ensure that materials and goods are available to meet production and delivery schedules.
Secure the proper level of inventory turnover ratio as guided by the management.
Cost:
Secure the lowest total cost of materials by selecting competitive suppliers.
Source suppliers to secure better prices, quality, and lead times as needed.
Review lead times, forecasts, trends, and seasonality of materials and improve them as needed.
Follow up the cost savings programs for materials, inventories, and transportation.
Develop and maintain strong relationships with suppliers to ensure that the company receives the best value for its purchases.
Report:
Prepare and maintain various purchasing reports requested by Purchasing Manager.
Analyze end-of-month inventory to check if safety stock is properly maintained and check if closing inventory is correct compared with physical inventory.
Follow up the documents for various audits: CPA audits, K-Sox audits, and customer audits as requested by purchasing manager.
Data:
Maintain accurate supplier information in the company database or ERP system.
Ensure all procurement transactions are processed efficiently and timely and submit the request for approval through Groupware (Circle System).
Ensure that received inventory from suppliers is properly entered into the ERP system by comparing the extracted report from ERP with the physical inventory count.
Support various administrative functions, such as new item setup for the ERP and WMS systems.
PO Releasing:
Release Purchase Orders to the suppliers in a formal format for materials, subparts, and equipment following the approval process.
Review contracts if provided with the help of corporate attorneys for CEO’s approval.
Solution:
Monitor the performance of vendors and suppliers, and support to find out the solutions for any issues with quality, delivery, and cost, and ensure compliance with contractual obligations.
Training:
Provide guidance and training to existing staff as needed and train newly employed team members in the corporate culture, products, and ERP system (SAP).
Lead the training session on team processes and policies based on company processes and policies.
Cooperation:
Interact closely with the production, sales, marketing, logistics, and accounting teams for better cooperation.
Qualifications:
Bachelor’s degree.
3 to 5 years’ experience as a purchasing manager or agent.
Supervisory experience.
Analytical mindset.
Detail-oriented, organized, and capable of managing multiple priorities.
Excellent negotiation, communication, and interpersonal skills.
Proficient in Microsoft Word, Excel, and Outlook.
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