Front Desk Assistant

3 days ago


Arvada, United States CounterTrade Products, Inc. Full time

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our operations, ensuring smooth administrative processes and excellent customer service. This role requires proficiency in various clerical tasks, strong organizational skills, and the ability to work effectively in a fast-paced environment.

Responsibilities

  • Support the team with administrative tasks related to projects and daily operations.
  • Maintain confidentiality of sensitive information while handling various administrative responsibilities.
  • Answer inbound telephone calls
  • Draft correspondences and other documents as requested
  • Greet and assist onsite guests
  • RFQ distribution
  • Opportunity tracking
  • Remote Order Coordination of peer review process
  • Contract order review
  • Open order coordination
  • Maintain security logs
  • Post award support for sales
  • Monthly reporting
  • All other activities that support sales and administration
  • Administrative tasks for company executive team
  • light office management duties, i.e. maintaining the coffee machine

Requirements

  • Proven experience as an Administrative Assistant or in a similar clerical role is preferred.
  • Strong customer service skills with the ability to communicate effectively both verbally and in writing.
  • Excellent proofreading skills with attention to detail to ensure high-quality documentation.
  • Ability to manage multiple tasks efficiently while maintaining a positive attitude under pressure.
  • Strong organizational skills with the capability to prioritize tasks effectively in a dynamic environment.
  • Knowledge of MS Word and Excel




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