Grants Specialist

3 weeks ago

Boston, United States Planet Professional Full time

Senior Research Administrator (Grants)

Direct hire


Interview process: 2 video interviews + references

Industry: Hospital, cancer research, 6300+ employees, 20 in this group (Head of department + 3 managers)

WFH situation: Hybrid (1 days per week in the office - flexible, but team currently does Tuesdays)

Covid/flu vaccinated- yes


Why open: New position due to growth. Looking for a candidate with Pre and Post award grant experience who has worked at a healthcare, clinical, academic or research organization.


Must haves:

-4+ years of grant management

-Post Award Grant experience (financials & forecasting)

-MS Office

-Vaccinated for Covid

Preferred:

-Bachelor degree

-Pre Award

-NIH / federal grants

-PeopleSoft


Job Description:

The Hematologic Neoplasia (HN) Division is one of the largest divisions within the Department of Medical Oncology. The Division includes 58 faculty, 56 research scientists, 116 research fellows, and 191 additional research staff who are members of 25 independent research groups.

The Sr. Research Administrator is responsible for the management of the research portfolios with increasing complexity for multiple laboratories (and Disease Centers, as applicable) and completes work independently with limited direction and supervision from their supervisor.

The Sr. RA is responsible for a diverse set of funding types including federal, industry, foundation, donor, institutional, chargeback, and clinical trials. The Senior RA collaborates with and advises faculty and researchers on the preparation of sponsored research applications and/or the financial management of sponsored and institutional funds; and is responsible for problem solving on behalf of the department.

The Sr. RA is responsible for a diverse set of funding types including federal, industry, foundation, donor, institutional, chargeback, and clinical trials. The Sr. RA collaborates with and advises faculty and researchers on the preparation of sponsored research applications and/or the financial management of sponsored and institutional funds; and is responsible for problem solving on behalf of the department. The Sr. RA has advanced and specialized expertise and regularly provides guidance and mentorship to colleagues with less experience, in addition to leading training and educational efforts within the Institute.

The Sr. RA is responsible for collaborating with Institute central offices such as Research Finance, Accounts Payable, Research Administration, Special Funds, Grants and Contracts, the Clinical Trials Office, Office of General Counsel, and the Innovations Office.

In addition to grant management responsibilities, the Sr. RA will manage special projects /assignments either within the department or across departments and may represent the Department at Institutional Committees/ Workgroups.

Responsibilities:

Grant Preparation (pre-award): Responsible for all administrative aspects of grant preparation of sponsored research applications. Review sponsor eligibility and application requirements and ensure applicants understand them, responsible for the entire application excluding scientific content, meet and communicate internal and external deadlines in a strict deadline-driven environment, research funding opportunities for investigators, draft non-scientific materials for proposals, coordinate with administrators and faculty from other departments or organizations to complete proposals, coordinate institutional review of proposals by Grants & Contracts and submission to sponsors, prepare JIT information and responses to other pre-award inquiries.

Portfolio Management: (post-award): Responsible for the financial management of sponsored and institutional funds portfolio management. Prepare financial and narrative reports for sponsors while managing and adhering to specified deadlines, provide projection and project summary reports to investigators on a regular basis, ensure spending adheres to budget and sponsor and Institute guidelines, invoice and monitor receivables for clinical trial enrollment when appropriate, establish billing agreements as appropriate, track milestones and receivables for industry agreements.

Procurement: Approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard. Verify funds are available, expenses are allowable and correctly allocated in a timely manner. Review and approve bills for core and center services.

Human Resources: Onboarding - conduct financial analysis to determine availability of funding, assist in the development of job descriptions, post positions, approve salary offers, process visa applications and payments as appropriate. Ongoing - process merit, equity and promotions requests. Manage salary allocations in adherence to funding guidelines and availability. Offboarding - manage termination process checklist, process termination paperwork.

Compliance: Partners with faculty and researchers to ensure adherence to internal and external policies. This includes consulting with faculty/OGC/Innovations on MTA, DUA and consulting agreement processes. Also includes advising faculty and researchers and/or referring them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence. Educate new researchers and manage the federal time and effort process for applicable researchers. Continuous learning and educating of researchers on NIH Grants Policy Statement and our Policies. Review Time and Effort prior to routing to researchers for certification.

Cores, Centers and Chargebacks: Assist in pricing development and annual review of pricing, process monthly billing for internal and external customers, manage funds to ensure revenue meets expenditures

  • Grant Writing Specialist

    2 weeks ago

    Boston, United States Massachusetts League of Community Health Centers Full time

    Job Description Job Description The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core...

  • Grant Writing Specialist

    2 days ago

    Boston, United States Massachusetts League of Community Health Centers Full time

    The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of core functions and competencies that...

  • Grant Writing Specialist

    3 weeks ago

    Boston, United States CareerBuilder Full time

    The Massachusetts League of Community Health Centers Job Description The Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act),...

  • Grant Writing Specialist

    3 weeks ago

    Boston, United States Massachusetts League of Community Health Centers Full time

    Job DescriptionJob DescriptionThe Massachusetts League of Community Health Centers (League) was founded in 1972 as one of the country's first state Primary Care Associations (PCAs). Established under the same federal authorizing legislation as the health center program (Section 330 of the Public Health Service Act), PCAs are organized around a set of...

  • Grants Financial Administration Officer

    2 weeks ago

    Boston, United States New England Aquarium Full time

    The Director of Grants and Financial Administration will project manage the overall financial administration of grants and contracts for the New England Aquarium, including but not limited to monitoring pre and post-award processes, payments, and expenditures to optimize the overall grant administration process. In addition, this role will oversee all...

  • Director of Grants and Financial Administration

    3 weeks ago

    Boston, United States New England Aquarium Full time

    The Director of Grants and Financial Administration will project manage the overall financial administration of grants and contracts for the New England Aquarium, including but not limited to monitoring pre and post-award processes, payments, and expenditures to optimize the overall grant administration process. In addition, this role will oversee all...

  • Behavioral Health Support Specialist

    5 days ago

    Boston, United States State of Massachusetts Full time

    This position offers some flexibility of office location within the hybrid work model currently being observed. This is a temporary grant funded position which will expire upon the occurrence of one of the following: the completion of the assigned pr Behavioral Health, Support Specialist, Support, Behavioral, Mental Health, Special Education, Healthcare

  • Research Specialist 1 Pharmacoepidemiology

    2 weeks ago

    Boston, United States Partners Healthcare System Full time

    External Description Description - External GENERAL SUMMARY/ OVERVIEW STATEMENT: Functioning under the direction of the principal investigators and other faculty members, the Research Specialist works independently to conduct high level, complex research study design and analysis in the areas of pharmacoepidemiology, epidemiology/biostatistics, and...

  • Post Award Contract Specialist

    6 days ago

    Boston, United States Department of Public Health Full time

    The Massachusetts Department of Public Health (DPH) is seeking a dynamic **Post-Award Contract Specialist **to provide comprehensive support to the Administration and Finance Division within the Bureau of Family Health and Nutrition (BFHN). This position will support the Division’s work by carrying out fiscal administrative duties under the supervision of...

  • Clinical Nurse Specialist

    1 week ago

    Boston, United States Children's Hospital Boston Full time

    72898BRJob Posting Title:Clinical Nurse Specialist - Inpatient MedicineDepartment:Patient Services-NursingAutoReqId:72898BRStatus:Full-TimeStandard Hours per Week:40 Job Posting Category:NursingJob Posting Description: This Clinical Nurse Specialist will be responsible for: Provides expert consultation for patient/populations with complex health care needs,...

  • Research Scientist

    2 weeks ago

    Boston, United States Partners Healthcare System Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT: The Research Scientist functions independently and in collaboration with principal investigators and other faculty members to develop complex research study designs and conduct analyses in pharmacoepidemiology, epidemiology/biostatistics, and analytic methods. Prepares scientific reports, manuscripts, presentations, and...

  • Professional Development Specialist for EEC Educators

    2 weeks ago

    Boston, United States Nurtury Full time

    Job DescriptionJob DescriptionGeneral Summary:Reporting to the Senior Director of Professional Development, the Professional Development Specialist assists educators and program administrators to enhance their professional development opportunities by ensuring educational standards are achieved in the early education and care field.Essential Functions:Assist...

  • Research Specialist 1 C4HDS Pharmacoepidemiology

    2 weeks ago

    Boston, United States Brigham and Women's Hospital Full time

    GENERAL SUMMARY/ OVERVIEW STATEMENT: The Center of Healthcare Delivery Science (C4HDS) is recruiting a Research Specialist. to join its team. C4HDS is an academic research center in the Department of Medicine at Brigham and Women's Hospital. The Center's activities focus on identifying, designing, and rigorously evaluating interventions to improve the...

  • Research Specialist Bwh Neurology

    6 days ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

    **Research Specialist BWH Neurology** - (3289543) 2. As part of his job, George would be expected to work with and co-supervise with myself 1 postdoctoral fellow and one graduate student, Andriani Rina, helping to guide them through the appropriate formulation of the circuit analysis that their projects require. He will also be expected to provide help with...

  • Research Specialist

    3 days ago

    Boston, United States Partners Healthcare System Full time

    The MGH Center for Global Health (CGH) serves as a hub for the hospital's global health community. It allows MGH to amplify its commitment to and advancements in research, innovation, and compassionate care in ways that impact the lives of the most underserved people - across the country and around the globe. Its strategic focus areas include: *...

  • Clinical Research Specialist I

    2 weeks ago

    Boston, United States Boston Childrens Hospital Full time

    Job Posting DescriptionThe Digital Wellness Lab of the Division of Adolescent/Young Adult Medicine at Boston Children's Hospital, a teaching hospital of Harvard Medical School and the top-rated pediatric hospital in the nation, is seeking a skilled clinical research specialist for a full-time hybrid position. The Digital Wellness Lab is a nonprofit research...

  • FEMA Employment

    3 weeks ago

    Boston, United States FEMA Full time

    Job Description: The Department of Homeland Security (DHS) is calling on those who want to help protect American interests and secure our Nation. DHS Components work collectively to prevent terrorism; secure borders and our transportation systems; protect the President and other dignitaries; enforce and administer immigration laws; safeguard cyberspace; and...

  • Housing Specialist

    2 days ago

    South Boston, United States Catholic Charities Archdiocese of Boston Full time

    The Housing Specialist will be part of a dedicated Refugee Resettlement team and responsible for finding housing for refugee and migrant individuals and families. The Housing Specialist will** **assist families with securing, moving into, and retaining safe and affordable housing and develop relationships and resources for permanent housing such as realtors,...

  • CLINICAL NURSE SPECIALIST- MEDICAL SURGICAL ICU

    1 week ago

    Boston, MA 02298, USA, United States Boston Childrens Hospital Full time

    Job Posting DescriptionThis Clinical Nurse Specialist will be responsible for:Working as clinical expert who works as a mentor to support and educate staff at the bedside with a multitude of clinical needs from the novice to the expert.Actively participating in patient care by evaluating current practice, facilitating development of policies, procedures and...

  • Health Educator Coordinator

    1 week ago

    Boston, United States East Boston Neighborhood Health Center Full time

    Thank you for your interest in careers at EBNHC! Everywhere you turn, you can feel it. There's an immeasurable level of enthusiasm at East Boston Neighborhood Health Center (EBNHC), one of the largest community health centers in the country. From the nurses and physicians on the front line of patient care, to the managers who shape our policies, to the...