Dental Office Manager

3 weeks ago

Phoenix, United States SMILE DENTAL CLINICS Full time

POSITION SUMMARY

The Office Manager plays a pivotal role in overseeing daily office operations and administrative functions, ensuring adherence to standards and fostering a workplace culture. With a diverse range of responsibilities, including inventory and facilities management, this role requires a keen eye for detail and strong organizational skills.


ABOUT

Our Dental office is a caring, team-oriented private practice dedicated to providing exceptional patient care. We pride ourselves on being a digital and paperless operation, utilizing the latest technologies to make our work efficient and effective. We are passionate about creating a supportive environment where our team members can grow, reach their full potential, and get paid what they’re worth.


JOB DUTIES

  • Optimize inventory management processes to efficiently meet organizational needs while maintaining and adhering to the General Corporate budget.
  • Ensure office environments and procedures comply with all relevant health, regulatory, & OSHA regulations and oversee adherence at all office locations.
  • Assist in opening/renovating office spaces by supporting facilities management, construction projects, and implementing administrative best practices.
  • Oversee office facilities, including maintenance, repairs, and security, to ensure a safe and functional work environment.
  • Maintain confidentiality throughout interdepartmental projects or initiatives.
  • Streamline the onboarding & offboarding process through collaboration with the HR and IT team
  • Build and maintain positive relationships with vendors, service providers, and property management teams at all office locations to ensure administrative success
  • Cover at the front desk as needed and ensure Main Line has ongoing coverage at all times during hours of operations.


KEY COMPETENCIES

  • Demonstrate detail-orientedness in order to identify discrepancies in the budget and collaborate with Accounting as needed.
  • Strong analytical and problem-solving skills, with the ability to identify issues, develop solutions, and implement effective resolutions.
  • Collaborate with HR to enforce compliance to policies and safety regulations.
  • Strategically identify cost-saving opportunities in budget and inventory management.
  • Execute administrative tasks & one-off projects with precision and attention to detail.
  • Ensure proactive communication in order to keep all team members informed about important updates, changes in procedures, and reminders.
  • Advanced technical competencies in order to successfully create spreadsheets, trackers, proposals, and maintain proper project management.
  • Fluency in and thorough understanding of the English & Spanish languages.


EDUCATION AND EXPERIENCE

  • Bachelor's degree in Business Administration or a related field required
  • At least 3 years work experience in a similar office or customer service role
  • Must possess a valid/active driver’s license and a functioning vehicle


PHYSICAL REQUIREMENTS

Prolonged periods of sitting


COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, we recognize that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.


Job Type: Full-time

Pay: From $60,000.00 per year


Benefits:


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Paid time off
  • Vision insurance


Schedule:


  • Monday to Friday


Experience:


  • Customer service: 3 years (Required)
  • Office management: 2 years (Required)
  • Sales: 1 year (Required)


Language:


  • Spanish (Required)


Ability to Relocate:


  • Phoenix, AZ: Relocate before starting work (Required)


Work Location: In person

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