Executive Administrative Assistant

3 weeks ago


Holbrook, United States Metropolitan Construction Systems, Inc Full time

We are seeking to fill an Executive Administrative Assistant position to join our team and support the organization while providing direct assistance to the Office Managers to help ensure projects run smoothly from start to finish. Prior experience in the commercial construction industry is a major consideration in filling this position.


Job Responsibilities:

·      Preparation and coordination of contract documentation requirements and project close-outs.

·      Research information in project specifications and drawings to prepare submittal packages for General Contractors.

·      Maintain submittal log processes to ensure that requirements are met throughout the construction experience.

·      Assist Payroll Manager with certified payroll documentation.

·      Assist with managing and maintaining detailed and organized files, both electronic and hard copies.

·      Complete tasks assigned in an efficient and timely manner.

·      Conduct Administrative duties, and perform miscellaneous additional duties as required.  

 

Qualifications:

·      2+ years of experience as an assistant project manager or project administrative assistant.

·      Detail-oriented and highly organized.

·      Excellent multitasking skills.

·      Strong written and oral communication skills.

·      Ability to work under pressure with minimal supervision.

·      Ability to meet deadlines and adapt to changing requirements with a positive attitude.

·      Proficiency with the use of Excel, QuickBooks, etc.

·      Conversant with project management tools like Procore, Building Connected, etc. is a plus.

 

We offer:

·      A competitive salary and benefit package commensurate with qualifications.

·      Benefit packages include 401(k) Plan, Defined Benefit (Profit Sharing), paid holidays, and annual leave.

·      Medical (if required).

·   Dental (if required).



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