Director - Office of Planning, Construction and Facilities

Found in: Appcast US C2 - 2 weeks ago

Arlington, United States Catholic Diocese of Arlington (Virginia) Full time

POSITION SUMMARY:

The mission of the Office of Planning, Construction, and Facilities (OPCF) is to assist the Diocese and its parishes with the planning and development of new facilities, managing the construction of those diocesan projects so they are “on-time and on-budget”, and effectively managing the operation and sustainment of both new and existing facilities.

The Director is responsible for providing vision, leadership, and management oversight for the (OPCF) team, operating a customer-focused process that mitigates risk while supporting the needs of the diocesan entities, and overseeing the day-to-day operation of OPCF in accordance with its objectives, goals and operating budgets.

As a member of the leadership team, reporting directly to the Chief Operations Officer (COO), the Director serves as the “ambassador” for the program – visiting with pastors and meeting with building and finance committees to listen to their comments, concerns, ideas and suggestions, educating them about the OPCF program, and offering a wide range of assistance with planning, design, construction and maintenance.

PRINCIPAL DUTIES:

  • Improve and implement the Diocesan Planning and Construction Manual to ensure full compliance with the planning, design, financing, construction, commissioning, and maintenance of all diocesan properties.

  • Assist the Chief Operations Officer (COO) with coordinating meetings of the Diocesan Building Commission, including preparing materials and disseminating information regarding current and future construction and renovation projects being planned and undertaken at the parishes, schools, and other diocesan entities.

  • Create and implement departmental operational policies, procedures, processes, and objectives that focus on achieving desired results in an efficient and repeatable fashion.

  • Report results, achievements, and progress to diocesan management.

  • Develop, direct, and monitor compliance with the diocesan safety program, and ensure compliance with building and safety codes and other associated regulations.

  • Monitor progress against established timelines and balance multiple priorities to effectively meet departmental objectives.

  • Manage and improve an effective contractor/supplier qualification, selection, and review process.

  • Work closely with the diocesan purchasing, finance, human resources, administrative services, information technology, property management, transportation, and legal departments to accomplish objectives through organizational teamwork.

  • On key/large-scale projects, meet with project owners, contractors, vendors, architects, engineers, and others to monitor and coordinate all phases of the construction project.

  • Plan and track all current and slated projects to ensure that cost overruns and schedule delays are mitigated.

  • Manage the successful use of Procore Construction Software and other software systems across the office to optimize operations.

  • Identify and implement project, schedule, and financial controls that reduce risk and errors.

  • Select, develop, evaluate, and lead a staff that is widely acknowledged as an effective and responsive group.

  • Provide expertise, guidance, and training to the OPCF team regarding effectively managing the planning, construction, commissioning, and facilities maintenance process; promote continuing education of the department staff.

  • Create an atmosphere where teamwork and cooperation are the mainstays of every project.

  • Other duties as assigned by the Bishop and/or the COO.

RESPONSIBILITIES AND AUTHORITY:

  • Employee Relations/Organization Responsible for hiring/termination, guiding, motivating, developing, and evaluating OPCF staff
  • Responsible for engaging pastors, principals, and heads of school on construction and facilities projects and maintaining close coordination with COO prior to project commencement
  • Positions/personnel supervised: 8
  • Supervision Received: As required by the COO

Budgets and Financials

  • Authority to expend departmental funds for materials, equipment, and personnel as budgeted and approved by the COO
  • Responsible for developing departmental budgets and for controlling expenditures in concert with approved budgets
  • Responsible for ensuring that construction and facilities management budgets, expenditures, and schedules are understood and properly managed by OPCF staff

Operations

  • Responsible for developing and implementing planning methods to support OPCF operations
  • Authority to modify processes and systems to improve efficiency and reduce costs while maintaining quality standards

Systems and Processes

  • Responsible for implementing business systems that support and improve the efficiency of the OPCF operation
  • Responsible for maintaining an effective database of contractors, subcontractors, and suppliers

QUALIFICATIONS

Knowledge/Skills:

  • The ability to organize and operate the OPCF as a customer service-oriented business in support of the Bishop, Pastors/Administrators, and High School Principals
  • Demonstrated knowledge of contract development and management, budget development, and program execution
  • Proven ability to negotiate construction contract terms, pricing, and change orders to the benefit of the organization
  • Proven ability to introduce project controls that reduce risk to schedule, budget, and quality
  • Proven ability to manage a portfolio of construction projects
  • Strong written, oral, and presentation skills
  • Proficient with Procore or similar construction/facilities management software as well as Microsoft software products
  • Strong planning and organizational skills
  • Record of achievement in team building and goal achievement
  • Capability of performing multiple functions and priorities concurrently
  • Comfort working in a highly collaborative environment, where initiatives and project status are regularly discussed and reviewed

Education Required: BS Degree in Architecture, Engineering, or Construction Management or equivalent degree and experience required; Master’s degree preferred.

Licenses/Certifications: A valid license to practice as a Professional Engineer (PE) or Registered Architect (RA) in the Commonwealth of Virginia or having made substantial progress toward this credential. Valid driver’s license must always be maintained.

Experience: Minimum of fifteen years progressive experience in commercial facility design management, construction project entitlement, construction management, facilities maintenance/management, sustainable facilities and energy conservation best practices, and departmental leadership.

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