Executive Assistant

3 weeks ago


Stuart, United States GSI Full time

Job Description:

A dynamic technology company seeking an experienced and highly organized Executive Assistant to support our Chief Executive Officer. This role requires exceptional attention to detail, the ability to manage multiple priorities, and a high level of discretion.


Key Responsibilities:

  • Manage and maintain the CEO’s calendar, including scheduling meetings, conferences, and travel arrangements.
  • Handle incoming calls and emails, responding when needed and routing messages appropriately.
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
  • Serve as the primary point of contact between the CEO and internal departments as well as external partners.
  • Organize and prepare for meetings, including gathering documents and attending to logistics.
  • Manage confidential information with integrity and sensitivity.
  • Assist in the coordination of team events, board meetings, and special projects.
  • Monitor deadlines for the CEO and ensure all corporate documentation (reports, proposals, submissions) is submitted on time.


Qualifications:

  • Bachelor’s degree in Business Administration or related experience preferred.
  • Minimum 3 years of experience as an Executive Assistant, preferably within a fast-paced, growth-oriented environment.
  • Excellent organizational and time management skills.
  • Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Strong communication skills, both written and verbal.
  • Ability to work independently and with professional discretion.
  • Experience managing complex calendars and travel arrangements.
  • Comfortable in a high-pressure, dynamic environment.


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