Executive Assistant

2 weeks ago


Danvers, United States Financial Services Firm Full time

My client, a financial services company in the North Shore, is seeking a highly experienced Executive Assistant to provide comprehensive support to the CEO. If you are a seasoned executive assistant with extensive experience supporting senior executives in the financial services industry and possess strong meeting minute-taking skills, we encourage you to apply for this Executive Assistant position


Responsibilities:

  • Provide high-level administrative support to the CEO, managing complex calendars, scheduling meetings, and making travel arrangements.
  • Take accurate and detailed meeting minutes during executive meetings, ensuring all action items and decisions are documented.
  • Act as a liaison between the CEO and internal/external stakeholders, communicating effectively and maintaining professional relationships.
  • Handle sensitive and confidential information with discretion and integrity.
  • Prepare and edit correspondence, reports, and presentations as needed.
  • Coordinate and execute special projects and initiatives as assigned by the CEO.
  • Anticipate the needs of the CEO and proactively address them to ensure efficient workflow and productivity.


Qualifications:

  • Bachelor's degree preferred.
  • 8+ years of executive assistant experience, ideally within the financial services industry.
  • Proficiency in taking accurate meeting minutes and transcribing discussions.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
  • Proven ability to maintain confidentiality and exercise discretion in handling sensitive information.
  • Detail-oriented with a high degree of accuracy in work output.
  • Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.


NOTE: This position is not located in Danvers, MA but is in a neighboring town.



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