Personal Assistant

3 weeks ago

Woodside, United States Somerset White Client Full time

A busy family needs a personal assistant to help with their children's busy schedule and provide day-to-day general support to the Principal and their family as needed.


General responsibilities include efficient calendar and appointment management, personal errands, shopping, ensuring the children’s daily schedule is running smoothly and updating the principal of any changes throughout the day.


Ideal candidates must be quick on their feet, proactive, detail oriented, intuitive, organized, effective communicators, very positive, hardworking, organized and naturally helpful.


Location: Woodside, CA


Hours: Monday – Friday, 8:00am - 5:00pm 40 hours a week with flexibility


Salary: Approx. $120-140K dependent on experience


Benefits: PTO, sick days & Federal holidays; Health Benefits


The Family: Young family with two children (teenagers)


The House: Primary home in Woodside, CA; multiple other properties


The Staff: A large team of around 25, which includes 2 PAs, 5 Housekeepers, gardeners, nannies, 2 Chefs, 2 current EMs who will become farm managers, staff in NY properties


General duties:

· Liaising cohesively with other team members in bringing together all aspects of family life

· Efficient calendar planning week to week; ensuring family are aware of all appointments and are fully prepared – e.g. plays, sport games, doctor’s appointments etc.

· Managing correspondence from school, sports and other activities

· Coordinating and managing the children’s daily schedules

· Helping with the day-to-day requests of the children and family members as needed

· Assisting with projects and research as required, eg. summer camps, new activities, sports, etc.

· Arranging, changing, and cancelling any appointments as requested by the Principal – ensuring they are aware of cancellation policies


Family Support

· Working from the family’s home with their home support team (nannies, other family assistants)

· Communicating regularly with the parents about the children’s schedule, activities, progress, and well-being

· Coordinating outings, extracurricular activities, appointments, practices, school drop-off/pick-up if needed

· Ensuring children have all necessary materials and books for school; organizing their backpacks with all required items

· Working alongside principal to check and sign off on school communication, forms and assignments

· Ensuring sports equipment and gear are ready for practices and games

· Acting as a liaison between parents, teachers and other caregivers

· Running errands as needed such as buying or picking up necessary supplies for the children

· Ensuring security measures are appropriately taken and being the point of contact for any emergencies.

· Organizing clothes donations/ hand me-downs

· Contributing to the smooth running of household where possible – answering doors, overseeing vendors

· Preparing the family for travel – assisting packing suitcases etc. if needed


Requirements

· Strong command of English language; good communication skills, both written and verbal

· A clean valid Driver’s License, with own car to travel to and from work;

· Legally able to work within the United States

· Lives in the surrounding area

· Minimum 5-7 years working in a similar role (or have had their own children and worked in a similar domestic position)

· Excellent references required from both current and previous employers

· Happy to have a background check run (criminal & driver)

· Happy to sign a confidentiality agreement and non-disclosure agreement before starting work with the family.

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