Executive Assistant

Executive Assistant – Real Estate Developer

Rapidly growing Real Estate Developer is seeking an Executive Assistant to be the right hand to the Owners.

Responsibilities:

Strategic Planning and Decision Making:

• Collaborate closely with owner to develop and execute strategic plans and initiatives.
• Conduct research and analysis to support decision-making on investment opportunities, property acquisitions, and asset management strategies.
• Provide insights and recommendations to optimize the performance and profitability of the real estate portfolio.
• Conduct research and analysis on industry trends, market data, and competitor activities to inform strategic decision-making. Analyze complex issues, gather relevant information, and propose solutions to address challenges or opportunities.

Administrative Support:

• Manage the owner's schedule and calendar, coordinating appointments, meetings, travel arrangements, household management as needed.
• Manage certain personal and household errands as needed.
• Prepare reports, presentations, and briefing materials for executive meetings and presentations.
• Maintain organized and up-to-date files, records, and databases related to real estate assets and transactions.

Communication and Relationship Management:

• Serve as the primary point of contact for internal and external stakeholders, including tenants, vendors, and business partners.
• Facilitate communication between the owner and various stakeholders, ensuring timely and effective exchange of information.
• Screen and prioritize incoming communications, routing them to the appropriate individuals for response or action.
• Exercise sound judgment and discretion in handling sensitive or confidential matters.

Project Coordination and Execution:

• Collaborate with team to ensure alignment and integration of project objectives with overall business goals.
• Monitor project timelines and budgets, identifying and addressing any issues or obstacles that may arise.
• Manage multiple projects simultaneously, ensuring deadlines are met and objectives are achieved.
• Monitor project milestones and provide regular updates on progress and outcomes.

Leadership and Teamwork:

• Lead by example through actions that reflect the company's values and goals.
• Strive for excellence in all tasks and responsibilities, aiming for quality and accuracy in work. Continuously seek opportunities for improvement and innovation.
• Inspire and motivate others by setting high standards and demonstrating a strong work ethic.

Qualifications:

• 3+ years of executive level administrative experience within the real estate industry
• Proactive and strategic thinker who can anticipate the needs of the owner and make informed decisions to facilitate the successful operation of the portfolio.
• Strong organizational and communication skills
• Ability to thrive in a dynamic and fast-paced environment.