Portfolio Manager

Must Haves

Bachelor's degree in Information Systems, Information Technology, or a related technical field required.

Master's degree in Information Systems, Information Technology, or a related technical field required.

Over 10 years of relevant professional experience post-college.

At least 6 years of experience managing information technology projects, from initiation to closeout, including securing approvals.

5 years of experience in coaching, mentoring, and providing day-to-day support and direction to employees.

2 years of experience implementing technology solutions in a healthcare provider environment.

Mastery of both theoretical and practical aspects of project management, including tools and techniques (e.g., project planning, risk/issue management, governance, cost/benefit analysis, change control).

Proven ability to manage multiple projects concurrently.

Proficiency in MS Office Suite, including Project, Visio, Excel, Word, and PowerPoint.

Strong financial management skills, including experience with funding requests, forecasting, and spend management.

Exceptional written and oral communication skills, with the ability to engage with all levels of personnel, from executives to frontline staff.

Ability to facilitate large, cross-functional teams (business, clinical, technical).

Experience managing data and AI projects, including data acquisition, modeling, validation, deployment, and maintenance.

Experience managing portfolios in Administration (Finance, HR, Marketing) and Data Governance/AI.

Hospital or healthcare experience preferred.

Experience in a centralized PMO environment with strong knowledge of project management principles.

Strong interpersonal skills, with the ability to build relationships with colleagues, leadership, and partners.

Proven ability to independently and collaboratively solve problems, make decisions, and support organizational change.

Experience in building and managing effective teams in a matrixed structure.

Ability to maintain and manage up-to-date project documentation and reports, including maintaining the PMO's project repository (SharePoint).

Ability to recruit, onboard, mentor, and manage project management professionals, including performance reviews and succession planning.

Summary:

The Portfolio Manager (PfM) manages sub portfolios and their corresponding ITEC subcommittees for governance and execution of all programs and projects across client to promote operational excellence and business growth.

The position is also responsible to supervise, coach and mentor the Project Resources (employees and contingent workers) assign to their portfolio.

Portfolio Managers are responsible for the overall health of their sub portfolio – and, in doing so, provides expertise and leadership to ensure all projects remain on scope, on budget and on schedule. The PfM provides oversight over projects and programs within their sub portfolio and serves as an advisor and escalation point to the program managers, project managers, senior project managers, project coordinators supporting or leading projects within the sub portfolio.

The PfM is responsible for ensuring the subportfolio's component projects and programs are delivered within scope, according to deadlines, within budget, and adhere to quality standards set forth by leadership.

This includes reporting on progress, health, risk (& remediation plans) directly to the PMO Director. From a project management standpoint, the PfM develops project charters, builds project work breakdown structures & schedules, develops detailed project organization charts & role/responsibility descriptions, performs meeting management, communicates progress/status and health, enforces quality management, and manages risks, issues, decisions, action items, dependencies, and changes. The PfM has strong project financial management abilities (funding requests, forecasting, spend management), has prior experience directly & indirectly managing staff, boasts a sharp attention to detail, and demonstrates a respect and appreciation for project documentation by ensuring project documentation

Minimum Education/Experience:

Bachelor’s degree in Information System, Information Technology, or related technical field required

Master’s degree in Information System, Information Technology, or related technical field required Over 10 years of total post-collegiate relevant professional experience required

6 years project management experience leading information technology projects, including requesting / securing approval to start projects through project closeout required

5 years of coaching, mentoring, and providing day to day direction and support to employees required

2 years implementing technology solutions in a healthcare provider environment required

Mastery of both theoretical and practical aspects of project management including tools and techniques (e.g.,

project planning, risk/issue management, governance, cost/benefit analysis, project change controls)

Ability to facilitate working sessions with large, cross-functional teams (business, clinical, technical) Ability to manage multiple projects concurrently

Proficiency in MSOffice Suite including Project, Visio, Excel, Word, PowerPoint

Exceptional and adaptive written and oral communication skills, including ability to communicate effectively with all levels of personnel from Executive level to frontline staff

Creative, self-confident, and flexible

NEW Additional Criteria

Portfolio Manager oversight of Administration (Finance, HR, Marketing) and Data Governance/AI Portfolios. Desired Qualifications:

Experience in a centralized PMO environment with a working knowledge of Project Management principles.

Possess strong financial and business acumen, as well as experience in management and oversight of enterprise technology deployments.

Experience in management of data and AI projects, including data acquisition and extraction, modeling, validation, deployment, monitoring, and maintenance.

Excellent interpersonal skills with the proven ability to listen and build relationships with colleagues, leadership, customers and partners.

Ability to effectively communicate verbally and in writing, present to executive leadership and groups of various sizes.

Ability to, both independently and collaboratively, solve problems, make decisions, and support change, exercise sound judgment, ask questions and be open to the input and decisions of others.

Experience building, coaching, and managing an effective and cohesive team in a matrixed structure.

Hospital/Healthcare experience preferred.

Accountabilities:

Delivering on scope, on time, within budget, and to an agreed-upon quality level

Adhering to the PMO defined processes, methodologies

Maintaining up-to-date project documentation in the PMO departmental repository (currently Sharepoint)

Updating centralized / co-owned reports and dashboards (e.g.,

Utilizing departmental templates as intended and instructed

Serving as the primary liaison for assigned projects

Fostering positive relationships with project team members and stakeholders.

Help recruit and select project manager professionals into client

Support onboarding and offboarding off resources

Conduct performance review, mentoring, coaching sessions throughout the year

Partner with all employees to have a training plan in support of client business needs and the individuals interest and skills

Effectively have and manage a succession plan for key roles on the team

Successfully managing health of the sub portfolio. This includes but is not limited to:

Ensuring full inventory of projects within the sub portfolio are identified / captured

Calendaring, preparing for, facilitating, and distributing meeting notes for all sub portfolio meetings

Ensuring governance related risks, issues, action items and decisions are resolved / worked / made

As appropriate, escalating matters to ITEC (committee that governs all sub porfolios) that could not be resolved at the subcommittee level

Providing timely, accurate and insightful inputs to ITEC related documentation and communications.

Actively contributes to advancing the maturity and brand of the PMO by:

Proactively identifying areas for improvement in the IS PMO’s project management capability

Leading implementation of improvement recommendations, as instructed by the PMO Director (may be in the form of policy, process, methodology, template, technical, relationship, communication improvements

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).