Sr. Executive Administrative Assistant

3 months ago


Thousand Oaks, United States People Architects Full time

People Architects is excited to partner with a Westlake Village, California based client seeking their newest member, a Sr. Executive Assistant, to join their team


In this strategic in office support role, you will serve as a trusted partner to the CEO, executing high-level administrative and operational duties that demand confidentiality, initiative, and sound judgment. We are looking for a seasoned professional who thrives in a fast-paced, high-responsibility environment, proactively managing priorities and facilitating seamless day-to-day operations across the organization.


You will be responsible for ensuring operational efficiency and accountability, partnering closely with the executive team to drive business outcomes. You will act as an extension of the CEO, representing the company with professionalism and discretion, handling high-impact communications, and ensuring that all engagements are well-prepared, on schedule, and aligned with the CEO’s strategic priorities.


Key Responsibilities:

  • Act as the primary point of contact for internal and external stakeholders, representing the executive’s priorities and facilitating high-level decision-making.
  • Ensure the smooth execution of daily operations by enforcing accountability to processes, managing workflows, and optimizing the executive’s time and productivity.
  • Take ownership of executive scheduling, including balancing professional and personal commitments, managing competing priorities, and ensuring alignment with strategic objectives.
  • Manage sensitive correspondence on behalf of the CEO, ensuring timely responses and delegating tasks as appropriate to ensure smooth operation across the organization.
  • Oversee and manage key projects and initiatives, including liaising with external vendors, coordinating cross-functional teams, and ensuring successful execution of deliverables.
  • Plan, organize, and execute high-level meetings, events, and travel arrangements, providing detailed itineraries and documentation, and managing post-event follow-up.
  • Conduct strategic research and provide actionable recommendations on key business initiatives and decisions.
  • Play a pivotal role in supporting team cohesion, managing special projects, and ensuring a positive and efficient workplace environment.
  • Assist the CEO with personal tasks, including managing appointments, projects, and various responsibilities to ensure alignment between personal and professional commitments.


This is a unique opportunity for an experienced executive professional who thrives in a leadership support role, with a passion for driving efficiency, empowering the executive team, and contributing to the success of the company at the highest level.


Key Attributes and Abilities:

  • A strong, proactive leader with exceptional judgment, intellectual curiosity, and emotional intelligence to anticipate needs and lead with influence.
  • Professional, and able to represent the CEO with a high degree of poise and discretion, maintaining confidentiality at all times.
  • Comfortable navigating ambiguity, with the ability to pivot and adjust priorities in a dynamic environment.
  • Highly organized, with the capacity to manage complex, multi-faceted projects and deliver consistent results under pressure.
  • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and an aptitude for learning and adapting to new technology systems.
  • A Bachelor’s degree or equivalent experience, with a proven track record in high-level executive support, project management, or operations.


We are committed to a diverse and inclusive workplace. People Architects and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Applicants for employment with any of People Architect’s clients will ever be asked to provide money (even if reimbursable) as part of the job application or hiring process.


*no external agencies/3rd parties



  • thousand oaks, United States People Architects Full time

    People Architects is excited to partner with a Westlake Village, California based client seeking their newest member, a Sr. Executive Assistant, to join their team!In this strategic in office support role, you will serve as a trusted partner to the CEO, executing high-level administrative and operational duties that demand confidentiality, initiative, and...


  • Thousand Oaks, United States Vigilance Health Full time

    Executive Administrative Assistant Success Description Role Overview: Vigilance Health is seeking a proactive and highly organized Executive Administrative Assistant / Office Supervisor to oversee administrative operations and support senior leadership. This role is key to ensuring smooth office ope...


  • Thousand Oaks, United States Local Aerospace Company Part time

    Job DescriptionJob DescriptionExecutive Support• Manage and organize the CEO’s calendar, including scheduling meetings with management staff and other stakeholders.• Act as a liaison between management and the CEO to ensure seamless communication and follow-up on tasks.• Organize meetings, prepare agendas, take detailed notes, and track action items...


  • thousand oaks, United States People Architects Full time

    People Architects is excited to partner with a Westlake Village, California based client seeking their newest member, a Sr. Executive Assistant, to join their team!In this strategic in office support role, you will serve as a trusted partner to the CEO, executing high-level administrative and operational duties that demand confidentiality, initiative, and...


  • Thousand Oaks, United States LC Engineering Group Inc Full time

    Busy office in Thousand Oaks looking for a detail oriented Administrative Assistant/Receptionist to help execute daily office activities with a large focus on Customer Service, and AP/AR. This position requires a versatile set of skills. The ideal candidate is an outgoing individual with excellent organizational skills, a strong attention to detail and the...

  • Sr Associate

    1 week ago


    Thousand Oaks, United States Innova Full time

    Innova Solutions has a client that is immediately hiring for Sr Associate. The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below. Position type: Fulltime – Contract Duration: 12 Months Location: West Greenwich, RIAs Sr Associate, you will: Job Description: Thousand Oaks, CA - Fully...

  • Sr Associate

    1 week ago


    Thousand Oaks, United States Volt Full time

    Innova Solutions has a client that is immediately hiring for Sr Associate.  Position type: Fulltime – Contract  Duration: 12 Months Location: West Greenwich, RIAs Sr Associate, you will:  Job Description: Thousand Oaks, CA - Fully Onsite - Occasional WFH opportunities based on teams workload. Regular working hours.This group is responsible for...

  • Sr Associate

    5 days ago


    Thousand Oaks, United States Volt Full time

    Innova Solutions has a client that is immediately hiring for Sr Associate.  Position type: Fulltime – Contract  Duration: 12 Months Location: West Greenwich, RIAs Sr Associate, you will:  Job Description: Thousand Oaks, CA - Fully Onsite - Occasional WFH opportunities based on teams workload. Regular working hours.This group is responsible for...


  • Thousand Oaks, United States PSC Biotech Full time

    Job Description PSC Biotech provides the life sciences with essential services to ensure that health care products are developed, manufactured, and distributed to the highest standards, in compliance with all applicable regulatory requirements. Our goal is to skyrocket our clients' success, and you can be a part of our team's achievements. Employing a...


  • Thousand Oaks, United States Thrivent Financial Full time

    Summary This position provides administrative support to Mountain Financial Group. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice...


  • Thousand Oaks, United States Caldera Medical Full time

    Senior Executive Assistant Caldera Medical's Mission - To Improve the Quality of Life for Women! The Company: * Rapidly growing medical device manufacturer helping women with pelvic health conditions * Located in beautiful Westlake Village, CA in North Los Angeles County The Culture: * A Culture of family and team...not a corporate goliath where you're just...


  • Thousand Oaks, United States Thrivent Financial Full time

    Summary This position provides administrative support to Mountain Financial Group. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice...


  • Thousand Oaks, California, United States Thrivent Financial Full time

    At Thrivent Financial, we are seeking an Administrative Assistant to provide exceptional support to our team. The ideal candidate will possess strong organizational and communication skills, with the ability to handle multiple tasks and maintain a high level of productivity.Job DescriptionThe Administrative Assistant will be responsible for handling incoming...


  • Thousand Oaks, United States AppleOne Full time

    Job DescriptionJob DescriptionAdministrative Assistant – CPA Firm Location: Westlake Village Salary: $24.00-$26.00 About Us: Established CPA firm providing high-quality tax, audit, and advisory services. Is seeking an experienced Administrative Assistant to support our team and help manage day-to-day operations. Key Responsibilities: Assist in preparing...


  • Thousand Oaks, California, United States Vigilance Health Full time

    Company OverviewVigilance Health is a dynamic organization seeking a highly organized and proactive Executive Administrative Assistant / Office Supervisor to oversee administrative operations and support senior leadership.Salary$25-30 per hourJob DescriptionThe ideal candidate will embody our core values of Having Fire, Being Driven, Being Partners, Building...


  • Thousand Oaks, California, United States Exer Medical Corporation Full time

    **Job Summary:**The Exer Medical Corporation is seeking a highly skilled Healthcare Administrative Assistant to join their team. This individual will provide administrative support to the clinical staff, ensuring seamless day-to-day operations and maintaining high standards of patient care.**Key Responsibilities:**Provide administrative support to clinical...

  • Executive Assistant

    1 week ago


    Sherman Oaks, United States Boutique Recruiting Full time

    Onsite Are you a bilingual, tech-savvy administrative professional with a background in construction? Join a boutique painting and decorating contractor specializing in commercial and biotech projects for industry-leading clients. As an Executive Assistant, you ll support the founder with a mix of administrative tasks, compliance oversight, and project...


  • Thousand Oaks, California, United States People Architects Full time

    People Architects is a forward-thinking firm seeking an experienced Executive Support Specialist to join their Westlake Village, California team. In this strategic in-office support role, you will serve as a trusted partner to the CEO, executing high-level administrative and operational duties that demand confidentiality, initiative, and sound judgment.The...


  • Thousand Oaks, California, United States PSC Biotech Full time

    Your Role as Sr. Engineer AnalyticalWe are seeking an experienced and motivated Sr. Analytical Engineer to join our team. This critical role involves troubleshooting, vendor support, commissioning, qualification, validation, decommissioning, and project work with a wide variety of analytical equipment.Work collaboratively with cross-functional teams,...


  • Thousand Oaks, California, United States AppleOne Full time

    Job OverviewWe are seeking a skilled Administrative Assistant to join our team in providing tax support services. As a key member of our organization, you will play a vital role in ensuring the efficient processing of tax returns and supporting our clients.