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Administrative Assistant
2 months ago
This Senior Administrative Assistant position will provide administrative support to one or more Executive Officers and their teams in the Technology Department. The ideal candidate must have strong organizational, verbal and written communication skills, be flexible and agile as priorities change, work effectively with other administrative assistants and be able to handle confidential information responsibly.
Responsibilities include
Manages VP calendars to help balance and prioritize demands on time and focus; including handling of last-minute scheduling conflicts. Provide administrative support to the team (attendance, ordering supplies, coordinate, and schedule meetings) and prepare meeting materials and presentations, and follow up on meeting action items. Event coordination and special projects: Plan and coordinate internal and external events, meetings, and conferences. Manage special projects and initiatives as assigned by executives. Manage expense reporting: Reconciles travel expenses as well as process other expenses. Maintain organization charts Provide back up support to technology assistants Assist HR and all divisional people managers with on-boarding for new employees. Manage secure and sensitive information. Other administrative duties as assigned.Administrative Skills
Proficient with Microsoft Suite (Word, Excel, PowerPoint, Outlook). Excellent verbal and written communication skills. Strong organizational skills and ability to multitask. Attention to detail and problem-solving skills. Ability to work independently with minimal supervision. Professional demeanor and ability to maintain confidentiality.Required Qualifications
Demonstrates a strong sense of urgency. Possesses a clear understanding of priorities. Must be discreet in handling confidential information. Must be a team player. Minimum of 5-7 years of experience in an administrative support role, with at least 3 years supporting senior executives. Bachelor’s degree preferred.Key Competencies:
Interpersonal Skills: Ability to build and maintain positive working relationships with internal and external stakeholders. Time Management: Efficiently manage time and prioritize tasks to meet deadlines. Flexibility: Adapt to changing priorities and handle unforeseen challenges. Initiative: Proactively seek out opportunities to support the executive team.- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
